Join the Boom Sports Team
Boom Sports delivers sports coaching, wraparound care, holiday camps and children's parties across West London.
We're looking for an organised and proactive Office Administrator to become a key member of our team. This is a varied role supporting the smooth running of the business, working closely with parents, schools, staff and management across administration, bookings, customer service, finance administration and logistics.
The ideal candidate will enjoy taking ownership of tasks, maintaining high standards of organisation and helping create great experiences for the children, families and schools we work with.
Key Responsibilities
Administration & Systems
- Maintain spreadsheets: attendance, finance, holiday camp attendance, recording and monitoring staff attendance.
- Manage inventory: uniforms, party supplies, office supplies, sports equipment.
- Keep calendars, task boards (Monday.com), and resource printing up to date.
- Keep business records, resources and documentation up to date.
- Upload payslips and prepare monthly staff hours for payroll.
Parent & School Support
- Respond to parent and school enquiries by phone and email.
- Support parents with bookings and general enquiries.
- Liaise with schools regarding registers, bookings and updates.
- Communicate daily register updates and important information to staff.
Finance & Bookings
- Invoice schools and maintain accurate booking records.
- Reconcile payments and manage receipt documentation.
- Manage the Magic Booking platform, including activities, bookings and parent communications.
Staff Administration
- Support onboarding and offboarding processes.
- Prepare contracts and employment paperwork.
- Contact referees and coordinate staff inductions.
- Manage uniform distribution and collections.
Logistics & Events
- Manage stock levels of uniforms, equipment and office supplies.
- Coordinate weekly food and resource orders.
- Source and book venues for children's parties and events.
Marketing & Communications
- Update website content and third-party listings.
- Support outreach to parents and schools.
- Write and publish a weekly blog post.
About You
You'll be:
- Highly organised and meticulous.
- Confident using spreadsheets and administrative systems (e.g. Microsoft Office Suite, Google Workspace, Monday.com, Magicbooking, Dropbox).
- Comfortable communicating with parents, schools and staff.
- Able to prioritise multiple tasks and meet deadlines.
- Proactive, reliable and able to work independently.
- A strong written and verbal communicator.
Required Experience
- Administration, office support or customer service experience.
- Experience in the education or childcare sector.
- Payroll, invoicing or finance administration experience.
What We Offer
- Onboarding provided by experienced directors.
- 28 days paid holiday (including bank holidays).
- Potential hybrid working opportunities following probation period.
- Team socials and events.
- Pension contributions.
- Friendly and supportive work culture.
- Discounts and rewards: Discounts on selected products or services through our HR provider.
- Free access to health and wellbeing app which provide support and guidance.
How to Apply
- Apply here on Indeed.
- Applications close Friday 10th July.
- Online tasks will be sent week commencing Monday 13th July.
- Interviews will take place week commencing Monday 20th July.
Pay: £28,000.00-£34,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Health & wellbeing programme
Application question(s):
- Do you have experience working in the education or childcare sector?
Experience:
- office administration or similar administrative role: 1 year (required)
Work Location: In person
