Core Responsibilities
Management of Resources and Site Security
➔ Responsible for the general maintenance and upkeep of the site and buildings, ensuring repairs and maintenance are carried out as needed to maintain high standards across the premises.
➔ Manage building and repair works in liaison with the Line Manager and the Governors’ Premises Committee, maintaining logs, records, and reports, including the asset register.
➔ Implement and monitor a system to secure the premises outside school hours, accommodating evening activities, lettings, and events such as Open Days.
➔ Be flexible with working arrangements to accommodate occasional late requirements.
➔ Ensure all alarms and surveillance systems are operational and tested at specified intervals, resolving defects promptly.
➔ Secure all points of entry, set intruder alarms, and ensure locks, catches, and entry control systems are maintained in good working order. Maintain an efficient record of keys and entry codes.
Facilities and Maintenance
➔ Ensure the grounds and premises are maintained according to planned schedules and
emergency repairs are actioned promptly.
➔ Monitor and maintain plant and equipment, ensuring safe and effective operation through regular inspections and planned maintenance.
➔ Carry out minor repairs to furniture, equipment, and building fabric within capability.
➔ Oversee heating, lighting, water, and drainage systems, taking meter readings and addressing any failures or hazards promptly.
Health and Safety
➔ Take a lead role in ensuring compliance with health and safety regulations, risk assessments, and safe working practices.
➔ Manage procedures for fire, flood, accidents, and emergencies, ensuring incidents are logged and reported per school policy.
➔ Complete the annual Health & Safety Risk Log as part of the trust’s compliance strategy.
➔ Maintain waste storage areas and ensure disposal is in line with statutory requirements.
➔ Conduct regular inspections of the school minibus, ensuring it is maintained and operational.
➔ If qualified, provide emergency first aid to staff, pupils, and visitors.
Leadership and Management
➔ Ensure the site is managed lawfully, ethically, and in alignment with safeguarding principles
and practices.
➔ Supervise and manage the site team, including recruitment, training, performance, and
absence management.
➔ Take pride in the school’s appearance and inspire others to contribute to its positive image.
➔ Monitor and manage budgets, ensuring resources are selected, allocated, and audited
according to financial regulations.
Stakeholder Communication and Events
➔ Build strong relationships with stakeholders, including staff, pupils, parents, governors,
contractors, and the trust team.
➔ Maintain high standards in high-traffic areas, such as entrances and reception areas, ensuring these reflect the school’s professional image.
➔ Ensure timely distribution of deliveries and maintain clear reception areas.
➔ Support school functions, lettings, and events by ensuring premises are clean, tidy, and
appropriately set up.
Monitoring and Compliance
➔ Monitor external contractor services (e.g., cleaning, grounds maintenance) to ensure
standards meet agreed specifications.
➔ Liaise with school meals service contractors regarding site use and provision of services.
➔ Oversee energy use, control, and conservation efforts.
Training and Development
➔ Regularly review personal practices, set development goals, and take responsibility for
continuous improvement.
➔ Attend relevant training to ensure knowledge and skills remain aligned with job requirements.
➔ Identify and manage training needs for estates-related staff to enhance team performance.
Person Specification
Essential Skills and Qualifications
➔ Proven experience in facilities or site management, ideally in a school or similar environment.
➔ Knowledge of health and safety regulations, including COSHH, hygiene protocols, and compliance requirements, with the ability to apply these effectively.
➔ Strong problem-solving skills and the ability to respond effectively to emergencies.
➔ Excellent organisational skills to plan and deliver maintenance programmes and manage competing priorities.
➔ Experience managing budgets, including preparing cost plans and reports.
➔ Strong communication and interpersonal skills, with the ability to collaborate effectively with staff, contractors, and stakeholders.
➔ Proficiency in IT systems and record/information management (manual or computerised) for facilities management.
➔ Willingness to undertake appropriate training and maintain professional knowledge and skills.
➔ Full, valid driving license.
➔ Physical capability to perform job duties, including manual tasks (subject to a health check).
Desirable Skills and Qualifications
➔ Formal qualifications in facilities management or related disciplines.
➔ Experience with safeguarding practices in educational settings.
➔ Experience with planned preventative maintenance (PPM) management and the tendering process, including preparing specifications.
➔ First Aid qualification (or willingness to train).
➔ Demonstrated ability to lead, supervise, and motivate teams, fostering a culture of
performance and development.
➔ Familiarity with energy management and sustainability practices.
Job Types: Permanent, Full-time
Pay: £34,434.00-£37,280.00 per year
Benefits:
Work Location: In person
