About us: “ Commitment to the deployment of cutting edge event technology solutions, anywhere in the work. Guaranteed.”….
One World Rental provides technology rental solutions for conferences, exhibitions, corporate events, sporting events and live experiences across the UK and around the world. From laptops, iPads and EPOS systems to networking equipment and event technology, our teams help deliver projects of every size for clients across a wide range of industries.
Our London office is a busy operational hub where warehouse, logistics, sales and support teams work closely together. No two days are quite the same. Some days are focused on administration and planning, while others involve helping to keep projects moving when priorities change or urgent requests come in.
The Office Administrator plays an important part in creating an organised, welcoming and efficient workplace, supporting colleagues across the business while helping ensure the office runs smoothly every day.
Our Values
Commitment – “We make it happen.” Anytime. Anywhere. We don’t make excuses – we find solutions. When things get complex, we lean in, not out.
Collaboration – “Better together.” One size never fits all. We listen first then build solutions together – with our clients and each other.
Responsibility – “We own the outcome.” Own it. Protect it. Improve it. We take responsibility for outcomes, relationships and our impact on the world around us.
Value – “More than rental.” We go beyond the kit. Our value isn’t what we just supply – it’s in how we think, advise and deliver.
The Role
This role is responsible for keeping our UK office organised, welcoming and running efficiently every day. You'll be the first point of contact for visitors and suppliers, while providing administrative support across several departments including Operations, Sales, Finance and People.
You'll coordinate many of the day-to-day activities that keep the office functioning, from managing facilities and ordering supplies to organising meetings, handling deliveries and maintaining accurate records. You'll also support operational administration, helping ensure information is kept up to date and projects stay organised.
Some days will be planned and routine, while others will require you to respond quickly to changing priorities. This role would suit someone who enjoys variety, likes being organised and takes pride in creating an environment where colleagues can do their best work.
What you’ll be doing…..
- Manage the day-to-day administration and smooth running of the London office.
- Welcome visitors, clients and suppliers, ensuring they receive a professional and friendly experience.
- Prepare meeting rooms, arrange refreshments and support internal meetings where required.
- Coordinate incoming and outgoing post, courier deliveries and collections.
- Track customer orders, deliveries and collections, updating internal systems and providing progress updates where needed.
- Liaise with couriers, suppliers, warehouse teams and colleagues to help keep projects moving.
- Maintain accurate records, spreadsheets, trackers and administrative documentation.
- Monitor stationery, kitchen supplies and office consumables, arranging replenishment before stock runs low.
- Coordinate office maintenance, facilities issues and contractor visits, working with building management where required.
- Support the Operations team with reporting, administration and logistics coordination.
- Assist with onboarding new employees by preparing workstations, arranging office access and coordinating equipment requests.
- Organise company travel, accommodation and meeting bookings when required.
- Maintain organised filing systems and ensure company records remain accurate and up to date.
- Support Health & Safety administration, workplace compliance and office procedures.
- Assist managers with general administrative tasks and provide support across departments whenever required.
What matters in this role …..
- You enjoy being organised and keeping things running smoothly.
- You're approachable, professional and confident dealing with people at all levels.
- You stay calm when priorities change and can manage several tasks at once.
- You take ownership of your work and follow things through to completion.
- You pay attention to detail and enjoy keeping records accurate and well organised.
- You're happy helping wherever needed and enjoy being part of a supportive team.
Experience we are looking for …..
- Previous experience in an Office Administrator, Office Coordinator or similar administration role.
- Experience supporting a busy office environment with multiple departments.
- Confident using Microsoft Office, particularly Outlook, Word and Excel.
- Comfortable maintaining spreadsheets, trackers and electronic filing systems.
- Experience coordinating meetings, travel, facilities or office services.
- Strong written and verbal communication skills.
- Experience working in an operations, logistics, technology or events business would be helpful but isn't essential.
You’ll probably do well here if you …..
- Enjoy variety and don't mind that every day looks a little different.
- Like solving problems before they become bigger issues.
- Take pride in creating a well-organised and welcoming workplace.
- Can balance routine administration with unexpected requests.
- Enjoy supporting colleagues and making their day a little easier.
- Prefer practical, hands-on work over a highly corporate environment.
Additional Information …..
- This is a full-time, office-based role based at our London office.
- Occasional flexibility may be required during particularly busy operational periods.
- Full training will be provided on our systems and internal processes.
- The duties listed are intended to describe the general nature of the role and may change as the business continues to grow.
Pay: From £29,000.00 per year
Work authorisation:
- United Kingdom (required)
Work Location: In person
