To manage the company's day-to-day bookkeeping, purchasing and inventory functions, ensuring accurate financial records, timely supplier and customer transactions, and reliable stock and traceability data. This role is responsible for buying key materials, keeping Xero and Unleashed fully reconciled, and using Unleashed properly as the single source of truth for stock, traceability and finance.
Core Responsibilities
Finance & Accounts
- Manage all day-to-day finance functions using Xero, including invoicing, reconciliation and expense tracking
- Process supplier invoices and manage payment runs in a timely manner
- Raise and issue customer invoices accurately and on schedule
- Monitor outstanding payments and lead on credit control, chasing overdue accounts as required
- Complete regular bank reconciliations
- Reconcile Unleashed and Xero regularly, ensuring stock and financial data always match
- Process payroll and maintain accurate payroll records
- Manage and process employee expenses
- Support cash flow monitoring and reporting to the Operations Director and Chief Financial Officer
- Liaise with external accountants for year-end accounts, help with VAT returns, and any other statutory requirements
Purchasing & Buying
- Buy raw materials and packaging — including foils and bulk product — in line with production requirements
- Place and track purchase orders with suppliers, chasing deadlines to ensure on-time delivery
- Record all purchasing activity accurately in Unleashed, keeping stock, traceability and cost data fully up to date
- Build strong supplier relationships to support reliable pricing, availability and lead times
Inventory, Stock & Order Management
- Maintain accurate stock and inventory records in Unleashed to a high standard
- Track all purchase orders from issue through to delivery, ensuring dates and quantities are accurately recorded and followed up
- Track all sales orders from confirmation through to fulfilment and invoicing
- Maintain accurate, up-to-date order status across all systems at all times
- Flag any delays, discrepancies or missing information promptly to the relevant teams
- Continuously look for opportunities to improve process efficiency and data accuracy across finance, stock and admin systems
General Administration
- Maintain organised, accurate records across all customer and supplier accounts
- Provide general administrative support to the Operations Director and wider team as required
What We're Looking For
Essential
- Minimum of 2 years' experience in a similar purchasing, bookkeeping or accounts role within a manufacturing environment
- Proven, hands-on experience using Xero (or similar cloud accounting software) — essential
- Proven experience using Unleashed to a high level — essential
- Strong organisational skills, with the ability to manage multiple suppliers, accounts and priorities simultaneously
- Confident communicator, comfortable liaising with suppliers, customers and internal teams
- Strong attention to detail and accuracy across both operational and financial records
- Proficient in Excel / Google Sheets
Desirable
- Experience working within a manufacturing, or food/supplement industry environment
- Experience supporting BRC audits and traceability/mass balance exercises
Pay: £30,000.00-£34,000.00 per year
Benefits:
- Company pension
- On-site parking
Work Location: In person
