The Senior Pharmacy Purchasing Officer provides clerical and administrative support to the
pharmaceutical ordering system, processing over 50,000 orders per year for medicines and
associated materials, the value of which exceeds £11 million.
The team of purchasing officers are responsible for maintaining up-to-date and accurate
computer files, placing and processing orders for pharmaceutical and non-pharmaceutical
products, validating invoice prices and processing these for payment, maintaining a
computer data base for staff reports and month-end private sales invoices. Liaises with
suppliers to encourage timely deliveries of medication. Plans own workload and meets
urgent requests.
The role will predominantly focus on contract variance claims. However, each
purchasing officer deals mainly with one particular section of the purchasing process but is
both familiar with and capable of covering the duties of the other purchasing officers when
necessary.
The post holder will be required to carry out the duties listed below, working independently
for most of the time and referring only when necessary to the Principal Pharmacy Technician
- Procurement. The post holder must be able to make critical decisions in the absence of the
Principal Pharmacy technician.
The post holder will be expected to comply with the standards required by the Medicines &
Healthcare Regulatory Agency ‘MHRA’
Please see attached job description for further information.
Please see attached job description for further information.
KEY RESPONSIBILITIES
Please see attached job description for further information.
KEY RESPONSIBILITIES
Process pharmacy invoices and credit notes accurately and on time.
Maintain records of contract variance claims and purchases.
Liaise with Finance and suppliers to resolve invoice and pricing issues.
Monitor outstanding invoices and creditor reports.
Update pharmacy pricing and contract information.
Run finance interface processes and resolve errors.
Promote and support Electronic Data Interchange (EDI).
Raise invoices for private sales and complete reconciliations.
Process manual non-drug orders.
Ensure compliance with Trust procurement and financial procedures.
Responsible for organising returns to suppliers.
Liaise with pharmacy stores staff to ensure receipt and issue of all urgent stock.
London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.
Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.
We run major acute services at:
Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country’s top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
St Mark’s Hospital: an internationally renowned specialist centre for bowel disease
Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.
We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.
“ We operate a joint recruitment hub across the North West London Acute Provider Collaborative Group. As part of this, your application and personal data may be shared with partner trusts within the group for recruitment and workforce purposes, in line with general data protection regulation (GDPR).”
To view the main responsibility, please see the attached the Job Description and Person Specification.
