Summary
Our Office Admin Assistant position is an entry-level role that forms the backbone of our office, this role is primarily a support role to help take the strain off other departments such as our Service Desk and Accounts.
You may already work in an office environment or want to try something new, a candidate for this role should have confident IT skills in the use of emails, writing documents and spreadsheets with experience in using Microsoft Teams or similar Softphone systems.
Activity in the office has its highs and lows, we need a candidate who can cope under pressure but is also able to fill their time constructively during quite periods such as school half terms.
Key Tasks
- Answering calls to our reception line; handing or redirecting calls as appropriate.
- Assist in managing one or more shared mailboxes.
- Processing office post and deliveries.
- Assist in maintaining Pre-Planned Maintenance (PPM) schedule of the office building, equipment, and tools.
- Assist in managing the appointments of management.
- Assist in the tasks of staff in departments as appropriate.
- Raising Sales Invoices and Credits.
- Processing Purchase Invoices and Credits.
Required Skills, Experience & Abilities
- Be able to commute to and from the office in time for the working hours
- Good time management skills
- Good IT skills
- Good telephone manner
- Able to complete an Enhanced Disclosure and Barring Service (EDBS) check
Desired Skills, Experience & Abilities
- Experience using office suite applications; Word, Excel & Outlook
- Experience using PDF documents
- Experience managing shared mailboxes
- Experience managing shared calendars
- Experience using Windows 10 and 11 computers
- Experience using Microsoft Teams as a telephone system; Answering, making, and transferring calls
- Experience using pallet trucks and other moving equipment safely.
For more information, please see our website www.jss.limited.
Job Types: Full-time, Permanent
Pay: From £13.45 per hour
Benefits:
- Company pension
- Free parking
- On-site parking
Ability to commute/relocate:
- Ilford IG6 3XH: reliably commute or plan to relocate before starting work (preferred)
Language:
Work authorisation:
- United Kingdom (required)
Work Location: In person
