We are seeking to appoint a Faculty Administrator
Previous applicants for this position need not apply
Closing Date for applications is: 4th June 2026
Interviews to be held on 15th June 2026
Aims of Job/Job Purpose
Provide administrative and secretarial support within the Faculty and ensure the administration and maintenance of computerised and manual systems are maintained. Assist the Faculty Administration Manager in the smooth and effective running of the Faculty.
Key Accountabilities and Responsibilities
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To provide secretarial and administrative support to the Faculty Head, Deputy Faculty Head, Heads of School and Faculty Administration Manager as required.
- To maintain the diary and schedules of appointments for the Faculty Head and Deputy Faculty Head where required. This is to include the maintenance of the overall faculty meeting schedule.
- To support the Faculty Administration Manager with the effective provision of faculty information to SLT, MIS and other areas within the college as required.
- To support the Faculty Administration Manager with College Data functions relating to the faculty to include, but not restricted to, timetabling, register amendments and the validation of the information recorded. To liaise with external and internal customers and suppliers and outside agencies.
- To maintain administrative, financial and technical records as required.
- To prepare documents as required using Microsoft Word, Excel, Power Point, and Access applications and databases.
- To take minutes when necessary and to attend meetings as required by Faculty Management.
- To assist with the organization of and support with open day/evenings, Learner Voiceconferences/meetings and student award ceremonies.
- To raise purchase requisitions, maintain financial records of invoice and expenditure across theFaculty for each school as required.
- To maintain confidential /personal filing systems as required.
Monitor action points from meetings requiring attention by curriculum staff and ensure these arefollowed up and actioned where appropriate.
- To assist with general queries and the reception of students, staff and visitors to the Faculty.
- To ensure deadlines are met in accordance with agreed action plans and instructions.
- To disseminate information to Faculty staff as required.
- To deal with incoming/outgoing post, internal and external
We are one of the largest further education providers in the UK, with eight campuses across the city. We are committed to ensuring students have the relevant skills, qualifications and experience for their future, whether that is to seek employment or continue their education.
Our vision is to be recognised as an outstanding educational and economical resource by, providing outstanding education, training that is primarily vocational in response to the needs of the learners, employers and other key stakeholders.
At South and City College Birmingham, equality, diversity and inclusion are integral to who we are and what we do. We are firmly committed to promoting and imbedding the key principles for all within our institution, from our learners to our staff, governors, employers, visitors and contractors.
For further details about the role and how to apply:
To apply, please click onto the "Apply Online" button below.
If you have any queries not specified in the Job Description, please contact the People Services team by email to
[email protected]
The college is committed to safeguarding and promoting the welfare of children and young adults and expect all staff to share this commitment.
The successful applicant will be subject to all necessary pre-employment checks. including, enhanced DBS; Prohibition check; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work.
All applicants will be required to provide a minimum of two suitable references covering a 5-year period.
An online search will also be carried out as part of our due diligence on all shortlisted candidates.
This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are 'protected' so they do not need to be disclosed to employers, and if they are employers cannot take them into account.
Further information about filtering offences can be found in the DBS filtering guide.
Safeguarding is our top priority. We encourage all applicants to review our Safeguarding and Child Protection Policy, which outlines our commitment to the safety and wellbeing of learners.
This post is covered by Part 7 of the Immigration Act (2016). Therefore, the ability to speak fluent and spoken English is an essential requirement for this role.
