The Royal Free London’s executive office is at the heart of our trust, offering a calm and reassuring presence to our staff and visitors.
Managing all areas of our corporate affairs – from supporting executive directors to compiling meeting agendas and minutes – the team operates in a fast-paced, high profile environment, where no day is the same.
We are looking for a highly organised individual who can cover a number of different areas including administrative, secretarial, and meeting support (agenda preparation and minute taking) under this Bank Band 6 role.
This opportunity is likely to suit c andidates with previous experience of working in a team which is responsible for running a busy office and supporting its smooth running are encouraged to apply. An understanding of the governance arrangements and processes of NHS trusts would also be a key asset.
**VISA SPONSORSHIP DOES NOT APPLY TO THIS ROLE**
1.To support with the overall management of board committees is in accordance with the trust constitution.
2.To provide advice on compliance with the constitution and appropriate regulatory requirements to the chairs and executive leads of each board committee.
3.To accurately and appropriately document the discussions and decisions of specified meetings
4.To ensure that appropriate document management systems are in place for all formal documents and papers.
5.To support the operations of the trust executive office, attending and minuting meetings as needed and working with the executive directors to set and sign off agendas.
For further information please refer to the attached JD and PS.
Our mission is to deliver world class care and expertise in our clinical services, underpinned by world class teaching and research and we will continue to measure our progress against our five governing objectives: excellent outcomes, excellent patient and staff experience, excellent value for taxpayers’ money, being safe and meeting our external duties, and building a strong organisation.
Everyone is welcome at Royal Free London NHS Foundation Trust. We're proud of our diversity and we continue to undertake new initiatives to advance equality for LGBT+, BME, gender equality, staff carers and people with disabilities and lived experiences to promote good relations and understanding between our staff.
MAIN DUTIES AND RESPONSIBILITIES
1.To provide appropriate managerial and administrative support to the board committees.
2.Establish, and implement, effective systems for developing and managing the forward planner and agenda for each committee as agreed with each chairman.
3.Co-ordinate the production of papers, ensuring timely distribution of agendas and supporting papers for internal and external stakeholders.
4.To draft monthly committee reports to the board.
5.Attend and minute specified meetings and accurately and appropriately record discussions and decisions taken.
6. Ensure venues, facilities and refreshments are booked for committee meetings.
7. Follow up meetings with action sheets and timely production of minutes for agreement with the relevant chairman.
8. Monitor action against agreed points and ensure these are scheduled for matters arising or the forward planner as appropriate.
9. To work with the board secretary tin continuing to develop board and committee governance arrangements in the light of national good practice guidance.
10. To support with the smooth running of the trust’s executive office, picking up ad hoc projects and tasks as directed by the director of corporate affairs.
FINANCIAL ACCOUNTABILITY
The post holder will be responsible for the authorisation of ordering of stationery and minor business equipment (£40,000).
For further information please refer to the attached JD and PS.
