To assist in the coordination and management of the provision of a specialised service undertaking the decontamination of medical devices contributing to the clinical care of the patient.
To coordinate the resources, work allocation and staffing of the department on a day-to-day basis and ensure the provision of a high quality and timely service to all service users/customers.
Main Tasks and Responsibilities
Managerial
To work in accordance with Departmental Policy and Quality Management Systems to ensure compliance by other staff.
To assist in the development and regular review of Standard Operating Procedures and department’s policies.
To supervise, record and analyse production activity.
To monitor and control the stocks of raw materials and to take appropriate action on any deficiencies, and assist in the evaluation of new products.
To use manual dexterity and concentration for the disassembly and reassembly of the reusable medical devices in accordance with Manufacturer’s instructions.
To communicate and supervise enquires from staff, users, and other members of healthcare staff in a polite and helpful manner, seeking advice from Decontamination Quality Manager where required.
To be responsible for maintaining high standards of department safety ensuring the health, safety and welfare of self and others. To be responsible for maintaining the security of the Decontamination Departments, equipment and chemicals in accordance with the Departmental Policy.
To communicate all relevant information within the team to ensure the continual and efficient running of the service.
To communicate complex, technical information and advice to customers/ services users and other healthcare professionals, in a polite and helpful manner. To communicate with customers/ services users in the investigation of non-conformances.
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel .
In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles
Oxford University Hospital s promotes a safe, respectful hiring environment.
If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.
Scientific and Technical
To apply standards to the reprocessing of reusable medical devices, including disassembly,
cleaning, disinfection, checking, assembly, sterilization, despatch and tracking in a controlled environment. Required to use knowledge and skills when making decisions with regard to nonconformances.
To undertake investigations into non-conformance reports as required.
To ensure routine testing of decontamination equipment at the appropriate intervals to analyse and take appropriate action on any malfunction. To supervise, record and analyse the operation of the decontamination equipment ensuring routine tests are completed in accordance with Planned Preventative Maintenance
Schedules, Quality Standards and Guidance. To assist in developing a safe, effective, efficient service by following current and best practice.
To ensure the reprocessing (disassembly, cleaning, disinfection, checking, reassembly, packing and sterilisation) of routine and complex medical devices is undertaken in accordance with essential quality and regulatory requirements and in accordance with manufacturers instructions.
To ensure the staffs safe handling of transportation trolleys and reusable medical devices.
To assist in the evaluation, implementation and operation of new equipment/processes.
Quality Assurance
To communicate with customers/ services users in the investigation of non-conformances.
To assist the development of the Department's Quality Policy, Quality Manual and Standard
Operating Procedures to ensure that a high standard of work is maintained at all times.
To assist in internal and external quality assurance auditing as required. Assist in the development and maintenance of activities in support of external ISO and Medical Device Regulation accreditation schemes.
Education and Training
To provide practical support, guidance and training to new and /or less experienced/qualified
Staff.
To develop and apply the decontamination departments training programme and undertake training in line with the Institute of Decontamination Science’s educational framework as
agreed with the line manager.
To actively participate in the Organisation’s appraisal system and personal development planning process for self and others in accordance with Organisational Policy.
To continually develop and maintain a portfolio of evidence of competence and CPD activities.
To train others on the decontamination IT systems to the authorised guidelines and protocols for use, verification of data, input of data, and staff information.
To carry out competency assessments on less trained/qualified staff.
The role directly influences the following key dimension of the service,
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Supply of Sterile Medical devices to 26 operating theatres and 10 clinical
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departments on an acute hospital site
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Direct supervision of 36.92 WTE
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Department budget of £1.8m
The effort required from job holders in order to fulfil the job responsibilities, and the
environment in which these responsibilities are carried out. This may include
General Conditions
Risk Management
The management of risk is the responsibility of everyone and will be achieved within a progressive, honest and open environment.
Staff will be provided with the necessary education, training and support to enable them to meet this responsibility.
Staff should be familiar with the
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Major Incident Policy
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Fire Policy
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Information governance
and should make themselves familiar with the ‘local response’ plan and their role within that response.
Responsibilities for Health and Safety
The post holder is responsible for ensuring that all duties and responsibilities of this post are carried out in compliance with the Health & Safety at Work Act 1974, Statutory Regulations and Trust Policies and Procedures. This will be supported by the provision of training and specialist advice where required.
Infection Control
Infection Control is everyone’s responsibility. All staff, both clinical and non-clinical, are required to adhere to the Trusts’ Infection Prevention and Control Policies and make every effort to maintain high standards of infection control at all times thereby reducing the burden of Healthcare Associated Infections including MRSA.
All staff employed by OUH have the following key responsibilities:
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Staff must wash their hands or use alcohol gel on entry and exit from all clinical areas and/or between each patient contact.
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Staff members have a duty to attend mandatory infection control training provided for them by the Trust.
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Staff members who develop an infection (other than common colds and illness) that may be transmittable to patients have a duty to contact Occupational Health.
Child Protection
The post holder will endeavour at all times to uphold the rights of children and young people in accordance with the UN Convention Rights of the Child.
Safeguarding Children and Vulnerable Adults
The Trust is committed to safeguarding children and vulnerable adults throughout the organisation. As a member of the trust there is a duty to assist in protecting patients and their families from any form of harm when they are vulnerable.
Information Governance
All staff must complete annual information governance training. If you have a Trust email account this can be completed on-line, otherwise you must attend a classroom session. For further details, go to the Information Governance intranet site.
Data Quality
Data quality is a vital element of every member of staff’s job role. Oxford University Hospitals recognises the importance of information in the provision of patient care and in reporting on its performance. Data quality is therefore crucial in ensuring complete, timely and accurate information is available in support of patient care, clinical governance, performance management, service planning, and financial and resource planning and performance.
All staff should ensure that they have read and understood the Trust’s Data Quality Policy.
