ActionSpace is looking for an exceptional individual to join our dynamic team at an exciting moment in our development. The post holder will be responsible for providing core administrative support, reporting across facilities and logistics management, with a particular focus on financial administration and internal and external communication. You will be a pro-active problem solver with a flexible approach and willingness to support different areas of the charity. In this role, the appointee will work closely with the CEO, Deputy Director and wider team to support the organisation.
You will be responsible for:
Finance
Assist in the day-to-day financial administration of the charity:
· Timely financial reconciliation of accounts, budgets and cash
· Creating and processing invoices
· Administration of artwork sales
· Creating reports and supporting the Deputy Director as required
Admin / Operational
Provide core administrative support:
· Directing all incoming communications to the right person (including email, telephone, visitors and post)
· Providing administrative support for ActionSpace's learning disabled artists, with guidance from the Pastoral Care Coordinator
· Schedule meetings across the organisation and take minutes as required
· Studio/office resource management in line with our environmental policy
· Arrange the packaging and transportation of artworks
· Assisting with recruitment and new employee set up
· Keeping up to date records/filing (bank + credit card, payment confirmation letters, consent forms etc)
· Working with the Office Assistant on these tasks
Governance and Compliance
Support with maintaining up to date compliance and governance procedures:
· Schedule Board meetings and away days, and produce accurate Board minutes
· Health & Safety compliance including processing DBS checks, Safeguarding courses, and First Aid training for all relevant staff and maintain these records
· Oversee the renewal of the charity insurance policy, with support from the Deputy Director
· Adherence to Anti Money Laundering policy; training will be provided
· Record and report on all activity and audience numbers to our key partners, including Arts Council England (ACE)
Evaluation and Impact
Develop and oversee our evaluation processes:
· Develop and employ an accessible evaluation framework for our studio projects
· Produce evaluation reports in line with key stakeholder requirements
· Carry out Arts Council England evaluation surveys at key events
· Take part in training, networking and other skill development opportunities relating to inclusive evaluation practice
Other
· To be available for project support when needed
· Build contacts to expand network with peer organisations in the visual arts and public sector
· Pro-actively develop own skills, knowledge, and experience, both of our industry and best practice within it
ActionSpace is committed to creating an accessible and inclusive working environment that reflects our vision and values. We therefore welcome applications from as wide a range of backgrounds as possible.
Contract Details
Contract: Permanent
Salary: £28,000 - £30,000 depending on experience. The role will be subject to a 3 month probationary period and regular reviews.
Hours: 35 hours per week excluding lunch break.
Reports to: Deputy Director
Reports in: Project Teams, Volunteers, Office Assistant; this role coordinates and delegates tasks across these groups.
Location: This role will be office based at our Cockpit Bloomsbury location in central London, although some travel to our studios in Clapham and Brent will be required.
Annual Leave: 25 days per annum, plus bank holidays. ActionSpace also offer an additional 3 days over the Christmas period.
Pension: ActionSpace offers an auto-enrolment pension scheme with NEST pensions
on commencement of employment, with the opportunity to opt-out.
Safeguarding
This role involves regular contact with adults who may have care and support needs, in line with the Care Act 2014. As part of our safer recruitment practice, please declare if any of the following apply to you, now or in the past:
· Any unspent criminal convictions or cautions.
· Any pending police investigation or prosecution.
· Any dismissal, resignation, or safeguarding allegation relating to your conduct towards a child or vulnerable person, whether or not formally upheld.
A disclosure won't automatically rule you out. We'll discuss it with you. Non-disclosure of something relevant may affect your appointment.
Appointment is subject to an Enhanced DBS check and references.
References and the disclosure declaration above can be completed via this form.
Other Terms
· Applicants must have the right to work in the UK.
· The postholder is expected to adhere to ActionSpace's employment policies.
This job description is not exhaustive and duties may evolve in line with the needs of the organisation
To Apply
Application deadline: Monday 7th September, 10 am
Please provide a CV (maximum two A4 pages) and Cover Letter (maximum two A4 pages) addressing the criteria outlined in the Person Specification and explaining why you are interested in the post. Please also complete a references & disclosure form (link found on Job Description)
Please email your application to: [email protected] quoting Administrator in the subject line.
You are welcome to contact us for an informal discussion about the role before submitting your application. Please send a request via email (including two options of a convenient call time) to [email protected]
Interviews online or in person are scheduled for the week beginning 14 September 2026 followed by a second interview the following week, if required.
We are committed to building a culturally diverse workforce and actively encourage submissions from applicants belonging to groups that are currently underrepresented in the arts sector in the UK: particularly people of colour, those with disabilities (including ‘invisible’ disabilities such as dyslexia or autism), and people from lower socioeconomic backgrounds.
As part of our commitment to equal opportunities, we want to make sure a wide range of people access our opportunities. Please help us by completing the form by clicking on the following link on the Job Description.
We are happy to accept applications in an alternative format such as a video presentation or audio file. If you would like support or have any queries regarding the format or submission of the application, please contact us at: [email protected]
Job Types: Permanent, Full-time
Pay: £28,000.00-£30,000.00 per year
Ability to commute/relocate:
- London WC1N 2NP: reliably commute or plan to relocate before starting work (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
