Job Overview
We are seeking a proactive and detail-oriented HR Administrator to join our human resources department. In this vital role, you will support the day-to-day HR operations, ensuring smooth administrative processes and effective communication across the organisation. Your expertise in HRIS systems, data entry, and HR management tools will help us maintain accurate records and foster a positive employee experience. This position offers an exciting opportunity to contribute to our company’s growth while developing your skills in human resources and administrative functions.
You will provide high-quality HR support to HR Officer, Operations Manager and all staff and Line Managers at QVSR within a 24-hour 365 day a year organisation. Establish and maintain an effective and efficient range of HR activities e.g. recruitment, on-boarding, induction, advising on terms and conditions of employment, responding to general HR queries, training and development, organising leaving party when required, planning and organising staff-away day. To support the HR Officer on a wide range of HR activities and administration.
Responsibilities
- Manage and update employee information within HRIS platforms Bright HR to ensure data accuracy and integrity
- Accurately updating trackers/spreadsheets on a weekly or monthly basis as required
- Assist with onboarding processes, including preparing new hire documentation and coordinating orientation sessions
- Support recruitment efforts by posting job openings on social media platforms and managing applicant tracking through Salesforce or other ATS tools
- Maintain comprehensive personnel records, including attendance, leave, and performance documentation through data entry and file management
- Facilitate communication between HR and employees by responding to inquiries promptly and professionally
- Collaborate with payroll teams to ensure correct data entry for salary processing and benefits administration
Experience
- To work in a meticulously organised manner and ensure proper processes are followed. To ensure to stay on top of all manual filing of all documentation i.e. staff filing cabinet and other administrative ad hoc cabinet.
- Proven experience in administrative roles within human resources or related fields
- Familiarity with HRIS systems such as Bright HR or similar platforms
- Strong data entry skills with high attention to detail and accuracy
- Excellent communication skills for effective interaction with employees at all level
- Prior experience working with HR-related software solutions
- To support the aims and objectives of the Charity by providing a professional HR service.
- To work in partnership with the HR Officer and Operations Manager in relation to all HR related matters.
- To support with on- boarding and exit process for all employees
- To Ensure that all advice given to employees is in line with current Employment Law legislation and best practice and seeking advice from the Employment Law Consultant where appropriate.
- Support in producing a quarterly Employee Newsletter.
- Ensure all payroll and pension paperwork is collated, authorised and signed by the Chief Executive.
- Respond efficiently to day-to-day general enquiries on HR matters.
- A commitment to continuing professional development and keeping up to date with employment law changes.
- To update health insurance records monthly in line with new starters and leavers
- To update our pension scheme monthly with new starters or leavers
- To keep all trackers up to date with accurate information e.g. sickness trackers, staff records etc
- To undertake the administration and processes necessary to ensure proactive, customer focused, high quality and effective HR service. To help improve existing procedures where necessary and to ensure these processes remain user friendly and efficient. To ensure that all paperwork and data is accurate and effectively stored in line with data protection for clear access.
- When required, to work with the designated Employment Law Consultant to advise managers on a wide range of people matters e.g. disciplinary, grievances, performance management and general terms and conditions of employment. Furthermore, to keep the Chief Executive updated on all staffing matters.
- Where applicable ensure that regular supervisions and annual appraisals are carried out; this may mean adapting working hours to facilitate on job monitoring and staff meetings.
- Work to agreed individual, team and organisational objectives to meet QVSR’s performance expectations.
Other
- Undertake, as required, any other duties within the daily operation of QVSR to maintain delivery of service.
- All employees are expected to comply with the Health and Safety at Work Act and to take reasonable care of their own health and safety and that of others who may be affected by their acts or omissions.
- This role profile is not intended to be an exhaustive list but to indicate the main responsibilities of this post. This will be reviewed on a regular basis to take into account changes in operational/service requirements. Any changes will be discussed fully with the post holder.
Pay: From £15.00 per hour
Benefits:
- Company pension
- Discounted or free food
- Private medical insurance
- Sick pay
Work Location: In person
