Job Purpose
We are looking for an organised and reliable individual to join our team in a varied role combining Purchase Ledger and Assistant Office Management.
You will be responsible for managing the company’s purchase ledger function accurately and efficiently, ensuring supplier invoices are processed correctly, payments are made on time and supplier accounts are maintained and reconciled.
Alongside the purchase ledger responsibilities, you will provide support across the office and store, including customer service, till queries and training, reception cover and opening and closing the store when required.
This is a busy and varied role, so the successful candidate will need to be well organised, able to prioritise and comfortable working in a fast-paced environment.
Purchase Ledger Responsibilities
- Process and accurately code supplier invoices in a timely manner.
- Enter invoices and credit notes into the accounting system.
- Reconcile supplier statements and investigate any outstanding balances.
- Prepare supplier payment runs and ensure payments are made within agreed terms.
- Maintain accurate supplier records and update account information when required.
- Process employee expenses and other purchase-related transactions where applicable.
- Monitor aged creditors and follow up on outstanding items.
- Maintain organised and accurate financial records.
- Support the Finance Director with general accounting duties and reporting.
Assistant Office Manager Responsibilities
- Handle customer service queries and assist in resolving customer issues.
- Deal with till queries and provide till training to staff where required.
- Provide cover for Reception when needed.
- Act as a key holder, including opening and closing the store when required.
- Provide general administrative and office support as required.
About the Role
- This is a busy and varied role with responsibility across both finance and the wider business.
- You will be required to work every other weekend.
- Full training will be provided.
- The role requires a high level of accuracy, organisation and attention to detail.
- The ability to work independently, manage competing priorities and communicate effectively with colleagues and customers is important.
The Person
We are looking for someone who is:
- Highly organised and methodical, with excellent attention to detail.
- Comfortable working with figures and financial information.
- Confident dealing with suppliers, colleagues and customers.
- Able to manage their own workload and prioritise effectively.
- Reliable, approachable and willing to get involved across different areas of the business.
- Comfortable working in a busy retail environment.
- Experienced in purchase ledger or a similar finance role would be advantageous, but full training will be provided.
Job Type: Permanent
Benefits:
Work Location: In person
