Bookkeeper
Reports To
Accountant /Directors
Location
Dearnsdale Fruit, Staffordshire
Hours
Full-time (40 hours per week) Monday to Friday
Job Purpose
The Bookkeeper is responsible for maintaining accurate financial records and ensuring the efficient day-to-day operation of the company's financial administration. The role involves processing purchase and sales ledgers, bank reconciliations, preparation, credit control and assisting with the production of management information.
The successful candidate will possess excellent attention to detail, strong organisational skills and the ability to work independently whilst supporting a busy farm operation.
Key Responsibilities
Purchase Ledger
- Process supplier invoices accurately and in a timely manner.
- Match purchase invoices to purchase orders and delivery notes.
- Reconcile supplier statements and resolve invoice queries.
- Prepare supplier payment runs.
- Maintain accurate supplier records.
Sales Ledger
- Raise sales invoices and credit notes.
- Allocate customer receipts.
- Reconcile customer accounts.
- Chase outstanding debts and assist with credit control.
- Resolve customer account queries.
General Bookkeeping
- Maintain accurate accounting records using accounting software.
- Process journals where required.
- Reconcile balance sheet control accounts.
- Maintain the general ledger.
- File and retain financial records in accordance with company procedures.
VAT & Compliance
- Maintain accurate VAT records.
- Assist in ensuring financial records comply with HMRC requirements.
- Assist with statutory reporting requirements.
Financial Reporting
- Assist with preparation of monthly management accounts.
- Assist with budgeting information where required.
- Support the finance function with a sound understanding of bookkeeping principles and accounting procedures, reporting.
· Creating and analysing ad-hoc reports for Managements use as required
Administration
- Maintain electronic and paper filing systems.
- Respond to supplier and customer finance enquiries.
- Assist with audits.
- Support finance projects and continuous improvement initiatives.
- Undertake any other reasonable duties required by management.
Knowledge & Skills
Essential
- Previous experience as a bookkeeper or Accounts Assistant.
- Knowledge of purchase and sales ledger processes.
- Experience preparing bank reconciliations.
- Working knowledge of VAT.
- Strong Microsoft Excel skills.
- Experience using accounting software (e.g. Sage 50, Xero, QuickBooks or similar).
- Excellent numerical accuracy.
- Strong organisational skills.
- High level of confidentiality.
- Ability to prioritise workload.
- Excellent communication skills.
Desirable
- AAT Level 3 or Level 4 qualification.
- Experience using ERP or financial management systems.
Personal Attributes
- Honest and trustworthy.
- Excellent attention to detail.
- Highly organised.
- Reliable and dependable.
- Able to work independently.
- Positive and proactive attitude.
- Good problem-solving ability.
- Flexible and willing to support the wider business.
- Strong time management skills.
Qualifications
Desirable
- AAT Level 3 or 4.
- Accounting Technician qualification.
- Bookkeeping qualification (IAB, ICB or equivalent).
Experience
- Minimum 3 years' bookkeeping or finance experience.
- Experience processing high volumes of invoices.
- Experience working with accounting software.
- Experience reconciling bank accounts and supplier statements.
Systems Experience
Experience with one or more of:
- Sage 50 Accounts
- Xero
- QuickBooks
- Microsoft Excel (Intermediate)
- Microsoft Outlook
- Microsoft Word
Key Performance Indicators (KPIs)
- Purchase invoices processed accurately and on time.
- Supplier payments made within agreed terms.
- Financial records maintained with 100% accuracy.
- Queries resolved promptly.
- Month-end tasks completed within agreed deadlines
Pay: £32,000.00-£40,000.00 per year
Benefits:
Work Location: In person
