To provide secretarial and administrative support, typing correspondence and documents (including using BigHand digital dictation and copy typing) and provide general administrative support including filing, completion of forms, photocopying etc.
Providing conveyancing quotes to potential new clients by telephone and email, often being the first point of contact with an emphasis on giving a good first impression and ‘selling’ our service
Typing letters, correspondence and other documents primarily using digital dictation (BigHand) but also some copy typing.
Using and updating the case management system including the opening of new files.
Completion of Land Registry forms and use of Land Registry online portal and Infotrack to prepare contract packs and to complete Land Registry applications and to undertake searches.
Handling client enquiries when necessary, both in person and on the telephone and checking client ID.
Making appointments for lawyers with clients and other parties using Outlook.
Franking outgoing post.
Taking telephone messages.
Photocopying and filing.
Archiving closed files.
Carrying out administrative tasks as required by fee earners and/or the Practice Manager (all secretaries are occasionally required to assist with covering reception, taking post and carrying out banking).
Excellent keyboard skills, including a good typing speed.
Previous experience working as a secretary, ideally as a legal secretary with experience working in a Conveyancing team team is preferred.
Excellent working knowledge of Microsoft Office and Outlook with good grammar and spelling is required, and experience of typing using digital dictation (preferably BigHand) is preferred.
We are looking for someone who is friendly and helpful both on the telephone and in person, with clients, colleagues and other third parties.
Job Type: Full-time
Experience:
- secretarial (preferably in a legal setting: 3 years (preferred)
Work Location: In person
