Please note: Only candidates with a minimum of 6 months’ experience in Commercial Property or Residential Conveyancing will be considered for this role. Unfortunately, applicants without relevant experience will not be eligible.
JOB TITLE: TEAM ASSISTANT - COMMERCIAL PROPERTY
BENEFITS: excellent additional bens
Our highly regarded, long-standing client is seeking a capable, personable, and proactive Legal Admin/Assistant or a Legal Secretary to join their busy Commercial Property department. We are looking for an enthusiastic individual, and if you’re organised, dependable, and keen to strengthen your expertise within a respected firm, this opportunity offers both stability now and potential for long-term growth.
Daily Duties:
- Dealing with the administrative aspects of the matter from file opening to file closing, including all compliance, file organisation and record keeping, billing, key dates, write-offs, credit control matters, payment requests, and archiving.
- Transcribing dictation.
- Scanning and allocating the post to the matter file in SOS. Notifying lawyers of all incoming communications.
- Management of outgoing paper-based post.
- Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within the case management system
- Management of document release requests.
- Keeping lawyers up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
- Extensive diary and inbox management for lawyers.
- Assist with office management duties when needed, which will include stationery ordering, printing, copying and reception cover during absences.
- Taking reception overflow calls.
- Working as one firm, covering for other TAs when absent.
- Undertake Department Specific duties where applicable.
PERSON SPECIFICATION:
- Conveyancing or Commercial Property experience
- Excellent knowledge of Microsoft Office
- Have an excellent telephone manner
- Excellent communication skills
- Team player
- Take ownership of your workload
- Ability to work under pressure to set deadlines
- Willingness to work well as part of a busy, friendly team
- A commitment to providing excellent customer service
- Can build a rapport with clients
- Honest and trustworthy
Maze Recruitment values your privacy and will never share your CV with any third party without your explicit consent. Due to the high volume of applications, we aim to respond within 24 to 48 hours. If you do not receive a response within this period, please consider your application unsuccessful on this occasion. We encourage you to stay connected and apply for future opportunities that align with your skills and career goals.
Job Types: Full-time, Permanent
Pay: £25,500.00-£27,000.00 per year
Benefits:
- Company pension
- Health & wellbeing programme
- Life insurance
Work Location: In person
