Ref Number
B02-10273
Professional Expertise
Administration and Business Support
Department
School of Life & Medical Sciences (B02)
Location
London
Working Pattern
Part time
Salary
£43,981-£52,586
Contract Type
Fixed-term
Working Type
On site
Available for Secondment
No
Closing Date
10-Jul-2026
The Division of Biosciences at UCL is one of the world's foremost centres for research and teaching in the biological sciences. We have an outstanding international reputation and a community of over 500 staff and more than 300 PhD students engaged in cutting edge research and collaboration.
Further information can be found on our website https://www.ucl.ac.uk/biosciences
The Annals of Botany Company https://annalsofbotanycompany.co.uk/home-welcome is an educational charity that has been supporting plant sciences for well over 100 years. It publishes the Annals of Botany, and the open access journal AOB plants,and more recently begun the new journal in-silico Plants, a web log, Botany One and The Week In Botany.
The Annals of Botany Compnay is a limited Company and registered charity, with ten Trustee members, a Chair and Treasurer/Secretary. Professor Gail Taylor was appointed Chair in August 2025 and Professor Iain Donnison, Secretary.
This is an exciting opportunity to join the busy and thriving Biosciences Professional Services team who are committed to excellence in customer service.
The main purpose of this position is to provide dedicated administrative coordination to the Chair and Treasurer/Secretary of the Annals of Botany company.
The post holder will coordinate all aspects of administration, including occasional editorial meetings and associated activities, ensuring smooth logistical and operational delivery. They will also assist with the processing of invoices on behalf of the Treasurer.
The role is externally funded by the Annals of Botany Company and offers a unique opportunity to contribute to a high-profile publishing company while gaining experience in research-related administration.
This a part time role at 0.4 FTE.
Salary is £43,981 - 52,586 per annum (pro-rata at 0.4FTE, inclusive of London Allowance.
This is a fixed-term role until 31 December 2028
This role is eligible for hybrid working with a minimum of 2 days on site.
This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.
This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.
A job description and person specification can be accessed at the bottom of this page.
If you have any queries about the role, please contact Orla O’Donnell ([email protected])
If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact the HR Administrator.
The post holder will work across a wide range of operational areas, providing executive administration support for AOB Company Chair and Secretary and external stakeholders; collaborating with specialist Biosciences Divisional teams on HR/staffing matters, financial processes, communications, and general administration as required.
You must have a good standard of general education to A level, or NVQ Level IV administration, or equivalent or have substantial relevant experience and experience of project management, including the coordination of multiple strands of activity.
Strong organisational skills are essential as is the ability to work successfully without direct supervision. You will be able to prioritise and meet deadlines and work effectively under pressure. You will also be meticulous and accurate in all aspects of work and hold high professional standards and the ability to produce quality work to tight deadlines.
The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please https://www.ucl.ac.uk/human-resources/policies-advice/ways-working to find out more.
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:
- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.
These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people.
Our division holds an Athena SWAN Silver award, in recognition of our commitment to advancing gender equality.
You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/
