Please note this is a part time post. Salary amount is £26,189.28 pro rata based on 21.6 hours.
This post is initially fixed term until 31st March 2027. Continuation of this post is dependent upon FLF securing ongoing funding.
Post Purpose
The Finance Assistant is a service support role. The post holder will utilise their skills, knowledge and experience to maintain a complete set of accurate financial records which tracks the organisations financial performance.
Team Purpose
The overall aim of Frontline Fife Homelessness Services is to end homelessness across Fife through preventative action and by assisting people to choose the life they aspire to. Our team endeavours to promote self-valuing and wellbeing for all.
Duties/ Responsibilities
In this role, the Finance Assistant will work alongside the Finance and Administration team and actively be involved in the provision of:
Finance Assistant Duties
- Process the organisations financial transactions accurately on a monthly basis using a Xero Accounting.
- Process financial transactions to the correct cost centres.
- Maintain and file all documents supporting the businesses financial transactions in an orderly manner.
- Post nominal ledger journals.
- Prepare a fortnightly payment run.
- Reconcile all bank accounts including petty cash.
- Prepare monthly reports.
- Capitalise assets purchased with a value in excess of £800.
- Maintain general ledgers checking that all accounts balance.
- Query any transactions which do not meet company policy to obtain explanation.
- Query invoicing issues with suppliers.
- Place monthly procurement orders.
- Fortnightly reconciliation of the petty cash.
- Responding to queries for petty cash.
Team Working
- Administrative support including answering the telephone, reception duties and dealing with email enquiries.
- Scheduling appointment and booking rooms.
- Actively participate in internal and external meetings.
- Work flexibly to assure a full service is maintained across the organisation.
- Work to promote positive relations and share better practice.
- Undertake (if and when necessary) additional hours to meet the needs of the service.
- Actively support or participate in income generation.
Learning and development
- Take ownership of one’s own and participate in continuous professional development.
- Participate in training and continuous development and learning.
- Develop effective communication (and other) skills which promote effective strength base practices.
This job description must be read in conjunction with the general requirements of Frontline Fife’s Policies, Procedures and Performance Appraisal System, and the Standards set by appropriate Regulating Bodies. Frontline Fife is an equal opportunities employer.
Person Specification
Experience:
Essential
- Evidence of experience of working in book keeping within a small to medium sized company
- Experience of working as part of a team
- Experience of meeting targets and achieving contractual requirements
- Customer service experience
- Experience of money handling
Desirable
- Experience of working in the voluntary Sector Education, Qualifications and Training: Essential HND Accounts (or equivalent)
Desirable
- Professional qualification in Accountancy or working towards a qualification
Skills, Abilities & Knowledge:
Essential
- Knowledge of double-entry accounting
- Good organisational and self management skills
- Commitment to audit and review to improve quality and outcomes
- Skilled in using Microsoft Word, Excel, databases, internet
- Skilled in using Xero Accounting
- Ability to work independently and within teams
- Ability to work to deadlines
- Positive thinker, able to problem solve and create solutions
- Ability to communicate and work with a variety of clients, staff, contractors and suppliers
- Current driving licence, access to a car and insurance cover for business purposes.
- Ability to manage one's own and other’s emotions.
- Desirable Knowledge of current issues affecting charities
- Awareness of compliance as it affects social care service delivery
Interpersonal & Communication Skills:
Essential
- Report writing skills Verbal communication skills, telephone and face-to-face
- Time management skills
- Ability to establish and maintain professional relationships and boundaries within and out with the organisation as well as with different client groups.
- Ability to work comfortably and empathetically with people in a supportive, non-judgemental manner and enable people to develop independent living skills
Desirable
- Ability to recognise and manage own stress and/or seek support
- Confident in understanding the limitations of ones work remit
Value Base:
Essential
- Commitment to the principles and practice of continuous improvement
- A belief and evidence of working to the values underpinning social inclusion, dignity and respect
- Willingness to challenge the status quo in a positive manner
Job Type: Part-time
Pay: £26,189.28 per year
Benefits:
- Company pension
- Employee discount
- Health & wellbeing programme
- Sick pay
Education:
- Diploma of Higher Education (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
