JOB DESCRIPTION
Office Administrator — Polegate
We're a Polegate-based contractor working across electrical, construction and renewable energy, delivering projects for housebuilders, managing agents and homeowners across Sussex and the South East.
We're creating a brand-new Office Administrator role. Due to continued growth, we need someone dependable to take ownership of the day-to-day running of it.
What you'll be doing
- Answering calls and emails, taking clear messages and booking appointments into the diary
- Logging enquiries onto our job management system (full training given)
- Raising purchase orders, matching delivery notes and invoices, and chasing up any discrepancies
- Filing supplier and subcontractor invoices, and keeping project paperwork in order
- Booking vehicle servicing and MOTs, and maintaining fleet and tooling records
- Ordering stationery, workwear and PPE, and keeping the office stocked
- Greeting visitors, contractors and delivery drivers
- Supporting the Operations Coordinator with compliance and accreditation paperwork
What we're looking for
- Solid administrative experience in a busy office
- Confident and professional on the phone with customers, suppliers and trades
- Accurate and methodical — good with detail, and you follow things through
- Comfortable with Outlook, Word and Excel
- Happy to chase people for information and keep on top of deadlines
- Able to work on your own initiative without being told what to do next
Helpful, but not essential
- Experience in construction, building services or a trades environment
- Familiarity with job management software such as ServiceM8 or Simpro
- Knowledge of CIS, subcontractor paperwork or industry accreditations such as CHAS or NICEIC
- Purchase ledger or bookkeeping experience
Please note our site isn't well served by public transport, so you'll need your own transport.
Pay: £26,500.00-£28,500.00 per year
Work Location: In person
