About the Role
Griffiths Marshall is looking for a proactive, highly organised Executive Assistant to provide day-to-day administrative support to our four Directors. This is a varied and fast-paced role suited to someone who thrives on managing multiple priorities, anticipating needs before they arise, and keeping a busy leadership team running smoothly.
Key Responsibilities and Accountabilities:
- Help manage and update tasks on Karbon, keeping the Directors' workload visible and on track
- Diary and inbox management, flagging and reminding them of anything urgent so nothing gets missed
- Book meetings and manage calendars, making sure diaries don't get overloaded
- Create documents required for clients (letters, reports, proposals, and similar)
- Assist each Director with planning their week, helping them prioritise and stay realistic about capacity
- Help pass on and coordinate tasks with pod support members, so work is delegated appropriately
- Organising travel arrangements and itineraries
- Coordinating with other departments to ensure smooth information flow
- Handling confidential information with discretion
- Ad hoc administrative projects as needed
Experience and skills
- Proven experience as an EA, PA, or senior administrator, ideally supporting multiple stakeholders
- Experience with practice management software (e.g. Karbon) is a plus, or a willingness to learn it quickly
- High level of discretion and professionalism
- Confident using Microsoft Office / relevant scheduling and communication tools
- Calm under pressure, with good judgement and initiative
- A flexible, can-do attitude
- Solid written and verbal communication skills
- Excellent organisational skills
- Multitasking and Time-management skills, with the ability to prioritise tasks
Pay: £26,000.00-£28,000.00 per year
Benefits:
- Casual dress
- Employee discount
- Free parking
- Store discount
Work Location: In person
