Package
- £30,700 per annum
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12 Month Maternity Cover
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37.50 hours per week
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Based at our Liverpool Head Office
Employee Benefits
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Discounted onsite gym
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Contributable company pension scheme
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10% store discount at all our retail stores
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Death in Service Benefit
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Long service recognition scheme
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Stream - access to flexible pay, financial wellbeing support, exclusive colleague discounts, savings opportunities, and much more.
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MyHB colleague benefits platform with access to:
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Discounts UK wide on retail, leisure, hospitality venues
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Employee Assistance Programme with 24/7 confidential counselling and advice line
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Completely confidential services to you.
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Low-cost voluntary insured health cash plans and cancer cover
Job Introduction
We have an exciting opportunity for a Purchase Ledger Assistant to join our Finance team on a 12-month maternity cover contract at our Head Office in Liverpool.
This is an excellent opportunity for someone with similar experience who enjoys working in a fast-paced, high-volume environment. Supporting our Goods for Resale team, you will play a key role in ensuring supplier invoices, credit notes and payments are processed accurately and on time, helping to keep our retail operations running smoothly.
Working closely with suppliers and colleagues across Finance, Buying, Procurement, Logistics and Operations, you will be responsible for resolving invoice queries, maintaining accurate supplier accounts and ensuring all transactions are processed in line with company policies and controls.
Job Overview
- Process high volumes of supplier invoices and credit notes accurately and within agreed deadlines.
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Match invoices against purchase orders and goods received records using three-way matching controls.
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Check supplier details, pricing, quantities, VAT and coding before invoices are posted.
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Investigate and resolve invoice discrepancies, including pricing queries, quantity mismatches, duplicate invoices, missing purchase orders, short deliveries and overcharges.
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Liaise with suppliers and internal teams to obtain credits, corrected invoices, approvals and supporting documentation.
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Work closely with colleagues across Finance, Buying, Procurement, Logistics, Stores and Warehouse teams to resolve queries.
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Maintain accurate supplier accounts, contact details and supporting records.
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Manage supplier queries professionally and ensure they are resolved in a timely manner.
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Prepare daily Bacstel payment runs in line with supplier terms and internal approval requirements.
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Process and allocate credit notes accurately within the finance system.
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Reconcile supplier statements, investigate differences and follow up on missing invoices or credits.
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Complete supplier due diligence checks where required, including bank detail verification.
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Ensure invoices, credits, supplier set-ups and changes are processed in line with company policies, approval processes and internal controls.
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Support internal and external audits by providing accurate documentation when required.
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Identify recurring issues and contribute to improvements that increase efficiency and reduce errors.
Minimum Criteria To Apply
- Previous experience working within a similar role in a high-volume environment.
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A good understanding of purchase order processing, invoice matching, supplier queries and statement reconciliations.
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Experience using finance systems, purchase order or invoice workflow systems, along with good Microsoft Excel and Outlook skills.
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Excellent numerical accuracy with strong attention to detail.
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Ability to prioritise a busy workload, work to deadlines and maintain accuracy under pressure.
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Strong communication skills with the confidence to build effective relationships with suppliers and internal stakeholders.
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A proactive and organised approach, with the ability to identify and resolve problems efficiently.
