About the Role
We are looking for an organised, proactive and highly detail-oriented individual to join us on a short-term project to completely reorganise our CEO's Outlook email inboxes.
Over a number of years, our CEO's inboxes have become increasingly disorganised. They were previously brought under control, but following a period of maternity leave, the inboxes have unfortunately become difficult to manage again due to the volume of emails received.
This role is to create a well-structured, logical and sustainable email management system that will allow both the CEO and Executive Assistant to manage correspondence efficiently going forward.
As the Executive Assistant, I simply don't have the time to complete this project alongside my day-to-day responsibilities, so we're looking for someone who enjoys organising, creating systems and bringing order to large volumes of information.
Responsibilities
- Review and organise high-volume Microsoft Outlook inboxes.
- Create a clear and logical folder structure.
- File and archive historic emails appropriately.
- Categorise correspondence by subject, client and priority.
- Create Outlook rules, categories and filing systems where appropriate.
- Identify important emails that require action or follow-up.
- Remove unnecessary mailing list subscriptions where suitable.
- Work closely with the Executive Assistant to understand how the inboxes should be organised.
- Ensure all information is handled with complete confidentiality.
About You
The ideal candidate will:
- Have previous experience in an administrative, Executive Assistant or Personal Assistant role.
- Be highly organised with exceptional attention to detail.
- Have excellent knowledge of Microsoft Outlook.
- Enjoy organising information and creating efficient systems.
- Be able to work independently once briefed.
- Be trustworthy and professional when handling confidential information.
Essential Skills
- Microsoft Outlook
- Microsoft Office
- Strong administrative experience
- Excellent organisational skills
- High attention to detail
- Ability to work with confidential information
What We Offer
- A friendly and supportive working environment.
- A focused, project-based role with clear objectives.
- The opportunity to make a lasting impact by creating an efficient email management system that will be used long after the project is complete.
This role is ideal for an experienced Executive Assistant between permanent positions, someone returning to work, or a highly organised administrator looking for a short-term project.
Pay: £14.00-£15.00 per hour
Benefits:
Work Location: In person
