About the role
We currently have an exciting opportunity for a motivated and proactive Medical records clerks to support our records department.
The department is responsible for preparing, organising and storing records for Outpatient/ In-Patients episodes on a daily basis. They are also responsible for overseeing the accurate scanning and filing of patient notes and documents to the system.
Overall Responsibilities will include:
· Establishing, and maintaining the medical records department for the Hamptons Hospital.
· Organisation of the records library (including off site archive if applicable), accurately and to very high standards.
· Ensure the safe and secure movement of incoming/ outgoing records between the medical records library and hospital departments
· Accurately scanning and verifying the transfer and quality of patient documents onto the Computer-based Systems.
· Ensuring all original documents are filed and indexed correctly, in accordance with the hospital processes, and easily retrievable when required.
· Ensure the confidential, and secure destruction of all patient documents that are not required to be kept in hard copy.
Day to day Duties:
· Ensuring all records required within the hospital are created, prepared, updated, and delivered to the locations required in a timely manner with due diligence.
· Ensuring all used records are collected and returned into the medical records library.
· Use of the computer-based systems to input, change, maintain accurate locations of medical records as they move throughout the hospital.
· Ensuring all original documents returned are scanned, filed, and indexed correctly, both on the computer-based system and in hardcopy, in accordance with the hospital procedures.
· Safely and securely manoeuvring the record trolleys around a busy hospital when delivering/ collecting documents.
· Manage your own workload to ensure work is completed within required deadlines.
· Identify and pre-empt operational problems, and suggest practical solutions, escalating when required.
· Working with the Information Governance lead to ensuring all patient enquiries, and access to information requests are dealt with in a timely/ professional manner.
· Comply with health and safety instructions and policies
· Maintain good housekeeping of all work areas
· Maintain all equipment and report any issues appropriately
· Always maintain good working relationships with colleagues
· Other Ad-Hoc duties required by the management
Other Duties:
· Training of new employees in the hospital of our records handling processes
· Providing clerical/ admin support to the hospital and wider admin team
· Participate in record department audits
· Participate in appraisals and performance reviews
The above duties and responsibilities are not an exhaustive list and may be reviewed/ amended to meet the business needs.
Job Types: Part-time, Zero hours contract
Pay: £13.00 per hour
Benefits:
- Company pension
- Flexitime
- Free parking
- On-site parking
- Private medical insurance
- Sick pay
Ability to commute/relocate:
- Peterborough PE7 8FD: reliably commute or plan to relocate before starting work (required)
Experience:
- Records Clerk: 1 year (required)
Work Location: In person
