Alexander Daniels are working with a small, fast-moving business, looking for someone to coordinate core operational, administrative and people-related activities. This role suits someone proactive, adaptable and comfortable managing a wide variety of tasks to keep the organisation running smoothly day to day. The position is fully office-based at our Head Office. The role currently requires around 20-25hrs.
Oversee all facilities management to ensure the office operates effectively.
Provide diary management and administrative support to the executive team.
Manage annual audits/tests (fire safety, alarms, emergency lighting, PAT testing).
Act as the main contact for office security systems.
Manage supplier relationships and service contracts (cleaning, waste, equipment, alarms).
Monitor office supplies and coordinate stock where required.
Coordinate IT support contracts and manage software accounts.
Arrange workspace, IT access, keys and lockers for new starters.
Maintain and streamline onsite/offsite archive storage; promote paper-free working.
Manage SharePoint to ensure easy access across the business.
Organise travel and accommodation for staff.
Coordinate team away days and social activities.
Handle other office-related tasks as required.
Manage monthly contractor and purchase order administration.
Support hiring managers throughout the recruitment process.
Prepare job descriptions and liaise with recruitment agencies.
Screen CVs and coordinate interviews and assessments.
Manage onboarding, including payroll liaison and IT setup.
Conduct day-one inductions.
Prepare HR documentation (probation, general HR letters, pay/bonus info).
Assist with visa-related administration.
Book training and maintain training records.
Support the CEO with people-related matters when required.
3-5 years' experience in a similar role
Maths and English GCSEs (minimum)
Strong Microsoft 365 skills, especially Word and Outlook
Experience in recruitment and interviewing
Excellent organisational and communication skills
High integrity and ability to handle confidential information
Calm under pressure and able to multitask
Strong technical capability
Proactive, resilient, flexible, empathetic and patient
