Job Ref: CH2864
Branch: Head Office
Location: Leith, Edinburgh
Salary/Benefits: Competitive Salary
Contract type: Permanent
Hours: Full Time
Posted date: 23/06/2026
Closing date: 25/07/2026
HR Administrator
Location: Fully Remote / potential onsite across Crerar Hotels Group
Reporting to: People Team
Who This Role Would Suit
This role is perfect for someone who enjoys being organised, keeping things on track and making sure the detail is right.
You might already be working in HR administration, recruitment administration, payroll administration or a similar support role and be looking to broaden your experience across a busy hospitality group.
We’re looking for someone who takes pride in getting the basics right. Someone who enjoys working through a checklist, spotting when something is missing, following up with managers and ensuring employee records, contracts and compliance documentation are accurate and up to date.
You’ll be comfortable working independently, building relationships with managers across our hotels and handling a variety of administrative tasks without needing constant direction.
Most importantly, you’ll understand that good HR administration sits behind a great employee experience and helps keep the business compliant and running smoothly.
Key Responsibilities
Employee Administration Onboarding
- Manage the administration of new starters and leavers across the group
- Ensure employee records are accurately maintained across HR systems
- Support onboarding activity, ensuring contracts, right to work documentation and onboarding paperwork are completed before start dates
- Carry out monthly onboarding audits and follow up with managers where documentation is missing
- Upload and maintain employee records and contracts within company systems and shared drives
- Support contract variation administration and documentation
Compliance Right to Work
- Conduct regular audits of right to work documentation across all hotels
- Monitor visa and document expiry dates and proactively notify managers of upcoming renewals
- Ensure employee files meet legal and company compliance requirements
- Escalate any compliance concerns to the People Team
- Support sponsorship administration and associated record keeping
HR Systems Benefits Administration
- Maintain employee records across systems including Echo, YuLife, Recruit Genie and other HR platforms
- Manage weekly new starter and leaver updates across systems
- Support employees and managers with system queries and access requests
- Administer employee benefits and wellbeing platforms, including YuLife
Employee Relations Administration
- Take accurate and professional meeting notes where required
- Liaise with external HR and employment law providers where appropriate
Training Development Administration
- Coordinate external compliance and statutory training bookings
- Manage training records and certification tracking
- Work with managers and training providers to ensure mandatory training remains up to date
General People Team Support
- Manage long service award administration and recognition processes
- Support reference requests in line with company procedures
- Assist with HR projects and data audits as required
- Provide day-to-day administrative support to managers, Heads of Department and the wider People Team
- Produce reports and employee data when required
Experience Skills We’re Looking For
Previous experience in an HR Administration, People Administration or similar administrative role.
- Strong organisational skills and excellent attention to detail
- Comfortable managing multiple priorities and deadlines
- Experience maintaining confidential employee information
- Confident using Microsoft Office, particularly Excel, Word and Outlook
- Experience using HR systems is essential (the none negotiable)
- Strong written and verbal communication skills
- Able to build positive working relationships with managers across different locations
- Comfortable working with processes, policies and compliance requirements
- A proactive approach with the confidence to chase information and follow tasks through to completion.
This role is ideal for someone looking to gain exposure to a wide range of people administration activities within an established hospitality business.
