This role provides proactive and efficient administrative support to the Safeguarding Team. The post holder will be expected to work independently, using their own initiative to plan, prioritise, and manage a variety of tasks to meet deadlines effectively.
To co-ordinate and provide a full range of administrative support to the Corporate Safeguarding Team.
To utilise a range of computer packages, including Word, Excel, Outlook email and the internet as well as in-house systems as required.
To communicate administrative information to a wide range of health service and internal and external staff, liaising effectively with partner agencies such as Police, social services and education as appropriate.
To successfully use/manage electronic mail for self and Corporate Safeguarding Team as appropriate, setting up new files on systems as and when necessary
To arrange meetings, liaising with professionals and their support staff from within the local health and partner agencies, booking venues and arranging refreshments as required.
Manage communications (post, telephone calls and e-mails) into the Corporate Safeguarding Team, bringing urgent business to the attention of the specialist nursing and midwifery team members.
To carry out routine clerical tasks including photocopying and filing of all information, settling up new systems as necessary.
To manage the systems and databases required to collate data for the Corporate Safeguarding Team. To participate in producing the statistics collected into quarterly and annual reports.
Management of multiple email inboxes.
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Our values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarise yourself with all requirements of the job
Responsibilities include maintaining high standards of data entry, management, and transfer, ensuring both manual and electronic systems are accurate and up to date. The administrator will collaborate with colleagues to meet reporting requirements and must be able to communicate clearly and professionally with both internal teams and external agencies. The role also involves handling sensitive information related to child safeguarding on a daily basis, requiring discretion and a strong understanding of confidentiality.
