To provide administrative support to the QHSE function ultimately assisting to the smooth maintenance of the Quality, Health & Safety and Environmental systems and improving product and service quality, safety performance, our environmental impact and reducing risks to the business.
Key accountabilities
- Ensuring departmental performance to a standard which satisfies internal and external customer requirements.
- Maintain supplier rating system including concern management, initial sample submission and identifying suppliers for development.
- Provide input to the QHSE Manager of issues relating to the management of the QHSE systems.
- Advise the QHSE Manager of any aspect of QHSE which requires notification to or has the ability to escalate into a notifiable regulatory body concern.
- Support the company with the efficient and successful adherence to internal and external auditing liaising with external accreditation bodies as required.
- Support in the updating and creation of QHSE KPI's and statistics and the progression of QHSE non-conformances with non-conformance owners.
- Validation of corrective actions, including measurement and process audit.
- Product auditing.
- Maintain the QHSE document control & Technical Standards Library.
- Administer the calibration system and other data collection points including Q Pulse.
- Liaise with external contractors (e.g. calibration, training) in relation to QHSE activities.
- Control of activities relating to Fire Marshal reports.
- Administration of First Aid supplies.
- To undertake any other relevant task as requested by management.
Job Requirements
- The ability to meet the expectation of both internal and external customer, clients and suppliers through a sound understanding of their requirements, being responsive to their needs and exceeding their requirements.
- The ability to think through and adopt a clear, sensible approach to planning, prioritising and organising tasks and activities to meet deadlines and targets. Makes most efficient use of time and other resources.
- The ability to use a wide variety of approaches to solving problems. Consider all relevant factors and options before making a decision. Take responsibility for decision and justify where necessary.
- The ability to clearly understand and express information and ideas using relevant methods and techniques.
- The ability to proactively develop competencies to help improve and realise the potential of self and others with measurable benefits for individuals, the team/department and the Company.
- The ability to demonstrate energy, drive, commitment and dedication to achieving success for themselves and the Company. Adopts a proactive approach to their work, is resilient under pressure, maintains a clear vision, and possesses a strong results orientation.
- The ability to seek opportunities for beneficial change, persuade others of the benefits and encourage and enable others adapt to change.
Employment & Educational Background
- Strong Computer skills (Microsoft Office, use of database-data input, database set ups, Macros/Excel)
-ISO9000 - Quality system basic understanding.
-ISO 14000 - Environmental system basic understanding
-Management system auditing -The QHSE function is integral to the effective running of the business; therefore, effective and regular communication between department members is crucial.
