Pastoral and Administration Assistant
37 hours per week, Monday to Friday
Term time only plus non-pupil days and 10 days summer holiday working
Scale 5 Point 9-12
Actual Salary - £24,515 - £25,724 (£27,254 - £28,598 FTE)
Required: October 2026
Closing Date: 09.00 Monday 14 September 2026.
An opportunity has arisen for the position of Pastoral Assistant to start in October 2026 to provide support to students and parents in terms of positive behaviour, attitude, attendance, wellbeing and pastoral care to enable students to make relevant progress and engage in their learning.
The successful applicant will be a committed team player with strong administrative and interpersonal skills. In addition, to provide administrative support to the Pastoral Leadership Team.
A working knowledge of a school environment, policies and procedures, including attendance, would be a distinct advantage as well as experience of dealing with external agencies.
Colchester County High School for Girls is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be required to undertake an enhanced criminal record check by the DBS.
Job Description
Job Title
Pastoral and Administration Assistant
Reports to
Associate Vice Principal. Associate Principals, Executive Principal
Liaison with
SLT, Teaching Staff, Support Staff, students and parents
Job Purpose
To provide administrative and practical assistance in promoting student wellbeing in order to improve learning, in conjunction with Form Tutors, subject teachers, Heads of Department and the SENCO as appropriate.
Duties
· To support and assist the Year Leaders, Associate Principals and other senior staff with pastoral matters as appropriate.
· To organise and support the running of events e.g. Information Evenings, Transition evenings, Year 8 Preferences Evening, Parent Consultation Evenings, Sixth Form Open Evening, educational trips and visits etc.
· To attend and contribute to Parent Information Meetings.
· To provide support during Results Days.
· To attend pastoral team meetings and taking SMART minutes for distribution to SLT and meeting attendees via the Office
· To assist with daily monitoring of uniform, attendance and punctuality and to follow up issues.
· To assist the Pastoral Leaders in conducting investigations into student behaviour issues and/or issues concerning students.
· To support the Year Leaders with the analysis of the attendance and punctuality data and to support the implementation of appropriate strategies for improvement.
· To arrange meetings with parents, attend and taking SMART minutes as appropriate.
· To liaise with parents keeping them updated of ongoing issues and offering options for parental support when needed.
· To assist with before, after school, break, lunch time and study support supervisory duties and registers as necessary.
· To respond to individual students’ needs by implementing a range of strategies including access to basic counselling and weekly 1-1 pastoral check ins.
· Attend weekly meetings with MHST, complete subsequent referrals, maintain appointment spreadsheet
· Liaise with YES counsellor to discuss potential referrals, create referrals and update/maintain appointment spreadsheet
· To ensure that Child Protection and Safeguarding matters are added to CPOMS and passed to the Designated Safeguarding Lead/Deputies in accordance with statutory and school policy.
· To liaise with outside agencies as necessary e.g. Counsellors, Essex Social Care, MECES, CAMHS, EWMHS, The Attendance Team, Health Care professionals e.g. School Nurse.
· To liaise with the SENDco as appropriate.
· To provide assistance/support for students with additional needs
· To complete the day to day administrative tasks including maintaining SIMs records relating to student behaviour/ sanctions/rewards and filing.
· Ensure students behaviour is in line with our behaviour policy and will support students who have been bullied or those who are exhibiting unacceptable behaviours.
· To aid transition of students between key stages and transfer of data.
· To assist with the organisation and preparation of Form Tutor, PSHCE and careers resources and liaise with potential external speakers.
· To provide administrative support for and promoting the use of the AWARDS System.
· To liaise with the Administrative Technician regarding updating displays and information on the Year Group notice boards, celebrating individual and group successes, as well as transition tips.
· To gather feedback and ideas from students that helps to improve procedures.
· To respect confidentiality and data protection regulations at all times.
· To undertake continuous professional development including a first aid qualification.
· To contribute, along with the Associate Principals and Year Leaders, to the promotion of the school’s corporate identity and a sense of belonging (through assemblies, visits, year events etc.).
· To contribute to the school’s wider activities and Alpha Trust as required.
· To contribute to the review and evaluation of the annual pastoral development plan.
· To provide first aid assistance to students and staff (with training).
· To assist with 11+ testing day.
· To be support with the integration of CTTC students attached to the school as part of the Colchester-based programme.
General
Health and Safety
· To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.
· To comply with individual responsibilities, in accordance with the role, for health & safety in the workplace.
· Ensure that all duties and services provided are in accordance with the School’s Equal Opportunities Policy
· The Governing Body is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment.
· The duties above are neither exclusive nor exhaustive and the post holder may be required by the Executive Principal to carry out appropriate duties within the context of the job, skills and grade.
Under the Health and Safety at Work Act 1974 all employees are responsible for:
· Looking after their own safety and the safety of others affected by their work.
· Co-operating with the School, by following safe working practices and carrying out their health and safety responsibilities as detailed in the School’s policies, risk assessments and health and safety standards.
· Reporting to their line manager any hazards they identify and any inadequacies in health and safety procedures.
· Taking part in any health and safety training and development identified as necessary by the Executive Principal or their Line Manager.
· Using work equipment provided correctly, in accordance with instructions or training.
· Ensuring that if they organise projects or activities involving pupils or other non-employees, risks are assessed as part of the planning stage and control measures implemented.
· Reporting health and safety incidents, in accordance with the School’s policy.
The duties of the post may be varied to meet changed circumstances in a manner compatible with the post held. This job description does not form part of the contract of employment. It describes the way the postholder should perform and complete the particular duties set out above. Reviewed August 2026
Person Specification
General heading
Detail
Examples
Qualifications & Experience
Specific qualifications & experience
Successful experience working with children in a school/early years environment
NVQ Level 3 in learning support/early years or equivalent qualification/experience desirable
Knowledge of relevant policies and procedures
Knowledge of First Aid
Good knowledge of appropriate procedures, regulations and guidance.
Literacy
Minimum Grade C GCSE English
Numeracy
Minimum Grade C GCSE Maths
Technology
Good working knowledge of Microsoft Software, especially Word and Excel. Working knowledge of SIMS
Communication
Written
Ability to write detailed reports, complete returns and write complex letters
Verbal
Ability to use clear language to communicate information unambiguously
Ability to listen effectively
Languages
Specialist language/communication skills if appropriate
Negotiating
Ability to consult with colleagues and negotiate effectively with adults and children
Working with children
Behaviour Management
Ability to demonstrate effective implementation of the school’s behaviour management policy
SEN
Successful completion of training to support SEN if appropriate
Ability to demonstrate effective strategies to achieve inclusion of pupils at risk of social exclusion
Curriculum
Good understanding of the school organisation, timetable and learning and pastoral support systems
Child Development
Good understanding of child development and pastoral issues such as student welfare and transition
Health & Well being
Understand and support the importance of physical and emotional wellbeing
Working with others
Working with partners
Ability to make a proactive contribution to the work of the team supporting students and their families.
Ability to work with parents to improve support for students
Relationships
Ability to establish rapport and respectful and trusting relationships with students, their families and other adults
Team work
Ability to work effectively with a range of adults
Information
Contribute to the development and implementation of effective systems to share information
Responsibilities
Organisational skills
Good organisational skills
Ability to remain calm under pressure
Line Management
Ability to manage and support the work of others
Time Management
Ability to manage own time effectively
Ability to meet deadlines
Creativity
Demonstrate creativity and an ability to resolve problems independently
General
Equalities
Awareness of and promotion of equality
Health & Safety
Good understanding of Health & Safety
Child Protection/Safeguarding
Good understanding and effective implementation of Child Protection and Safeguarding Policies and Procedures
Confidentiality/Data Protection
Understand and comply with procedures and legislation relating to confidentiality
CPD
Demonstrate a clear commitment to develop and learn in the role
Ability to effectively evaluate own performance
Pay: £24,515.00-£25,724.00 per year
Benefits:
- Free parking
- On-site parking
Work Location: In person
