Job Introduction
Stores Contract Administrator (Fixed Term –12 Months)
Salary: £27,122 - £28,836 per annum plus excellent benefits
Location: Walsall, West Midlands (Industrial Estate)
Contract: Fixed Term, 37 hours per week. (Office Based)
Closing Date: 30th July 2026
Interview Date: 12th and 13th August 2026
We have an exciting opportunity for an Administrator to join our Stores team on a 12-month fixed term contract.
In this role you will work on site providing administrative support to the Stores Management Teams, by providing an efficient and customer focused front of house service.
Main job responsibilities:
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Deal with colleague, supplier and third-party queries in a polite and efficient manner.
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Carry out general administration duties for the Managed Stores Service and Managed Waste Service.
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Analysis of data for cost control, marginal gain and data driven decisions.
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Photocopying, scanning, computer filing and disposal of documents.
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Updating Microsoft Excel tracking spreadsheets, or databases.
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Record and analyse results of audits, identifying any discrepancies to Stores Management Team or supplier and provide associated reports.
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Implementation of supplier or internal processes, updating supplier systems or data portals, conducting any associated training.
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Administration for distribution of supplier of Trade Authorisation Cards.
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Process internal incident report forms for replacement of lost and stolen hand and power tools.
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Administration of Purchase Orders and checking invoices for discrepancies.
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Attending meetings, updating action notes, or, noting new actions on Microsoft Excel tracking spreadsheets where required.
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Undertake any other duties commensurate with this post when requested.
We're looking for someone who has:
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General administration and customer service experience.
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The ability to build trust and co-operative working relationships.
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Self-motivated and accountable for the delivery of work output.
- Experience of providing excellent administration support to several people within a team environment.
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Confident with a positive approach and the ability to remain calm when dealing with difficult situations in a respectful, effective, professional manner.
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A strong communicator with the ability to work collaboratively across teams and independently.
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Strong organisational skills and attention to detail.
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The ability to work under pressure and to deadlines in a fast-paced environment.
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The ability to anticipate and identify problems and determine the appropriate action to resolve them.
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Good IT skills which include the ability to confidently use Microsoft Office applications, including Outlook, Excel, Word and company databases to accurately and efficiently record or send data and documents.
What’s in it for you?
Working at whg means being part of a team that values flexibility, professional development, and a positive workplace culture. We offer:
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A competitive salary
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27 days of annual leave (plus Christmas shut down)
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Access to an annual leave purchase scheme
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Participation in the defined benefit Local Government Pension Scheme or a choice of another great pension scheme
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A health cash plan to enhance your wellbeing and claim back costs of prescriptions, eye care, dental and complementary therapies
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A range of shopping and leisure discounts
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Structured learning and development opportunities
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Automatic membership of Colleague Voice
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A friendly workplace environment and commitment to work-life-balance
About us
At whg, we are dedicated to providing affordable homes across the Midlands and creating sustainable communities. We believe everyone has the right to a safe and secure home, which is the foundation for a successful life. Our values— Trustworthy, Respectful, Accountable, Collaborative and Excellent — guide our work and our commitment to creating an inclusive workplace where everyone can thrive.
We have been recognised as a top employer in the prestigious Sunday Times Best Places to Work 2026. The awards celebrate the top employers in the UK who are leading the way in employee pride, job satisfaction and wellbeing, as well as reward and recognition.
We are proud to be a Disability Confident Employer, committed to providing opportunities and support for all applicants, including those with disabilities.
Interested in joining our team? Visit our website www.whg.uk.com and read Our 2030 Plan.
whg is committed to safeguarding and promoting the welfare of our customers and communities. Please note that for some roles, a Disclosure and Barring Service (DBS) check may be required as part of our pre-employment screening process.
This vacancy is open to both internal and external applicants
