Job description
Looking for an exciting opportunity to join the newly established His Majesty's Inspectorate of Education (HMIE) as an Inspection Administrator?
As an HMIE Administrator, you will provide high quality administrative support across a programme of inspection and review activity within HMIE. You will play an important role in supporting inspections and reviews, helping the organisation deliver its strategic objectives.
This is a key role in the delivery of HMIE's operational responsibilities and requires excellent communication and organisational skills. You will work closely with HM Inspectors, administrative leaders and colleagues, as well as external stakeholders such as local authorities, headteachers and education partners.
The role reflects the importance of professional support in delivering scrutiny with impact and supporting improvement across Scottish education. Your main objective will be to ensure inspection and review activity is supported efficiently, accurately and professionally.
Responsibilities
- Administer all aspects of inspections from notification through to publication of reports, including support for logistics and travel where required.
- Plan and manage workloads in line with inspection and review allocation schedules.
- Maintain records and data systems, including Excel, internal databases and records management tools, ensuring inspection progress is accurately tracked and accessible.
- Support HMIE reporting functions by collating and formatting inspection information for reporting and management information purposes.
- Maintain records for each inspection, including accurate digital filing, consistent document naming and up-to-date status information.
- Liaise with internal and external stakeholders, including Directors of Education, headteachers and support staff, responding to queries regarding the inspection process via email, telephone and webchat.
About us
The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.
Our staff are part of the UK Civil Service , observing the Civil Service Code and working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.
We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer .
As part of the UK Civil Service, we uphold the Civil Service Nationality Rules .
Working pattern
Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role, including Flexi-leave. Scottish Government staff in hybrid-compatible roles should aim to work in-person 40% of the time, either in an office or other agreed work location. If you have specific questions about the role you are applying for, please contact us.
Security checks
Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).
You can find out more about BPSS on the UK Government website , and read about the Government Vetting Charter , or about all the different levels of security checks in our Candidate Guide .
Internal candidates may need to gain higher security clearance than they currently hold if successful in their application.
Equality statement
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.
Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.
Further information
Find out more about our organisation, what we offer staff members and how to apply on our Careers Website .
Read our Candidate Guide for further information on our recruitment and application processes.
Success Profiles
Success profiles are specific to each job and they include the mix of behaviours, experience and technical criteria (if applicable) that candidates will be assessed on.
Technical / Professional Skills:
- Adaptability to Change - Level Awareness
- Delivery and Decision Making at Speed - Level Awareness
You can find out more about the skills required, here: Core ODP Skills
Experience
Experience of managing competing priorities and using Microsoft applications, including Word and Excel.
Behaviours:
- Communicating and Influencing - Level 1
- Making Effective Decisions - Level 1
Find out more about Success Profiles .
How to apply
Apply online, providing a CV and supporting statement of no more than 750 words providing evidence of how you meet the behaviours, experience and technical skills listed in the Success Profile above. Both the CV and the supporting statement provided will be assessed against the criteria for the role.
Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.
Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.
Skilled Worker Sponsorship not being offered
Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.
If invited for further assessment, this will consist of an interview and presentation.
Assessments are scheduled for w/c 14th September 2026 however this may be subject to change.
Interviews will be held via Microsoft Teams.
In the event of a high volume of applications, candidates will have their applications initially assessed against the Experience criteria above. Candidates who pass this initial sift will have their applications fully assessed against all criteria. At interview/assessment if there is a tied score, performance in the Experience criteria will be applied to determine merit order.
Recruitment Principles
As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.
