About Us
At Bespoke IT Solutions, we deliver secure, reliable, and personable IT services to businesses across the South East. We work closely with our clients and take pride in doing things properly, supporting each other, and always looking for ways to improve.
We are now looking for a highly organised and proactive Executive Assistant to support our Leadership Team and help drive the business forward.
The Role
This is a key position within the business, acting as a trusted partner to the Leadership Team. You will help keep the business running smoothly by managing schedules, coordinating activity, and ensuring key priorities are delivered.
You will be at the centre of communication and organisation across the company, making sure everything is planned, tracked and delivered effectively.
Key Responsibilities
- Manage calendars, meetings, and scheduling for the Leadership Team
- Prepare agendas, meeting packs, and take clear, accurate minutes
- Track actions and ensure follow up on key business priorities
- Act as a central point for internal and external communication
- Support reports, presentations, and business documentation
- Handle confidential information professionally and securely
- Coordinate cross team activity and support key initiatives
- Assist with client communication, proposals, and stakeholder engagement
- Maintain accurate records and filing systems
- Support project coordination and progress tracking
- Manage office logistics and supplier coordination
- Identify and improve administrative processes
- Provide general support to leadership including research and planning
- Support to sales including invoicing and logistics
What Good Looks Like
- Meetings are well organised, prepared in advance, and followed up properly
- Leadership actions are tracked and completed on time
- Communication is clear, professional, and consistent
- Tasks are delivered on time with a high level of accuracy
- Processes are improved and made more efficient over time
- The business runs smoothly behind the scenes because of your work
About You
You are highly organised, detail focused, and confident working with senior leaders. You take pride in your work and enjoy keeping things running efficiently.
You will likely have:
- Experience supporting senior leadership or management teams
- Strong organisation and time management skills
- Excellent written and verbal communication
- High attention to detail and accuracy
- A proactive, solution focused mindset
- Confidence using Microsoft 365 tools
- Ability to manage multiple priorities in a fast paced environment
- A professional and discreet approach to sensitive information
Our Values
We are looking for someone who aligns with how we work:
- Customer focused – you care about quality and service
- Accountable – you take ownership and deliver
- Professional – you present well and communicate clearly
- Proactive – you find solutions, not problems
- Collaborative – you build strong working relationships
Working Pattern and Benefits
- 28 hours per week (flexible across Monday to Friday)
- Hybrid working
- Minimum 1 day per week in our Fleet office
- 25 days annual leave plus bank holidays (pro rata)
- +1 day per year of service, up to 30 days (pro rata)
- Discretionary bonus scheme
- Salary is Pro-rata
Why Join Us
This is an opportunity to step into a role where you can genuinely make an impact. You will work closely with the Leadership Team, gain exposure to how the business runs, and play a key part in improving how we operate.
Apply Now
If you are organised, proactive and enjoy supporting senior leaders in a fast moving business, we would love to hear from you.
Pay: £30,000.00-£35,000.00 per year
Benefits:
- Cycle to work scheme
- Employee discount
- Flexitime
- On-site parking
- Private medical insurance
- Referral programme
- Work from home
Work Location: Hybrid remote in Fleet GU51 3PD
