An exciting opportunity has arisen for a Fleet Administration and Support Officer to join our Transport Repair Unit (TRU) on a fixed-term maternity cover contract.
Supporting the Council's fleet operations, you will help provide an efficient, effective and professional administration service to ensure our fleet remains compliant, maintained and available to support frontline services across the Borough.
Your duties will include:
- Supporting the day-to-day administration of the Transport Repair Unit.
- Processing driver defect reports and supporting workload scheduling.
- Ordering vehicle parts and maintaining accurate records.
Process, code and reconcile invoices relating to fleet operations, ensuring accurate allocation of costs, prompt payment processing, and compliance with financial procedures.
- Liaising with suppliers and third-party contractors regarding repairs, MOTs, tachograph appointments, LOLER inspections and other compliance requirements.
- Maintaining electronic fleet records and uploading compliance documentation.
- Monitoring stock levels of parts and consumables.
- Producing and maintaining servicing, inspection and calibration schedules.
- Recording vehicle off-road information and communicating updates to service managers.
- Supporting the production of fleet performance information and key performance indicators (KPIs).
- Promoting health and safety and ensuring compliance with Council procedures and standards
You will be an organised and methodical administrator with excellent communication skills and the ability to manage competing priorities in a busy operational environment.
We are looking for someone who has:
Excellent administrative, numerical and ICT skills.
A helpful and professional approach when dealing with customers, suppliers and colleagues.
The ability to balance conflicting priorities and meet deadlines.
Strong organisational skills and attention to detail.
A flexible approach and willingness to support a variety of tasks.
The ability to work effectively as part of a team.
A commitment to providing a high-quality service and getting the job done well.
Experience within a fleet, transport, workshop or operational administration environment would be advantageous but is not essential
We aim to attract, develop and retain the very best people to carry out the work required. In return, you would be joining a well managed Council. We offer a great pension scheme, authorised parking, flexible working and a car lease scheme to name a few of the benefits of working for us. We take pride in receiving feedback from others who say we are a friendly and professional organisation.
For an informal discussion on the above post please contact Laura Aylett, Streetscene Service Development Manager on 01329 824467
Fareham Borough Council is committed to being a disability inclusive employer and in order to support this commitment we are proud to be part of the Government's Disability Confident scheme demonstrating that we will provide a fair and equal route to employment with the Council. Being part of the scheme means we proactively seek to address inequality for those with disabilities by challenging attitudes towards disability, increasing understanding of disability and removing barriers to disabled people and those with long-term health conditions.
