Receptionist
Located in the centre of historic Windsor, Charsley Harrison LLP is a well-established commercial and private client firm. We are looking for a full time Receptionist to oversee the day to day coordination of the Reception function.
Duties (Including but not limited to the following):
- Reporting to the HR and Office Manager - hours from 8:45am to 5:20pm, Monday to Friday.
- Answering the switchboard in an efficient and professional manner, within a target of 3 rings. Transferring calls, taking messages, and directing enquiries appropriately.
- Convey a polite, professional and efficient impression to all visitors.
- Being aware of security and safety aspects of the building and its occupants, and of handling personal data.
- Taking and relaying all messages accurately and promptly to all members of staff.
- Meeting and greeting clients and ensuring all names are logged and recorded in the visitor’s book on reception and notifying the appropriate member of staff.
- Assisting with maintaining the telephone extension list and ensuring all appropriate staff are provided with an up to date copy.
- Assisting with the distribution of incoming faxes, particularly those marked urgent, and notification to relevant person.
- Assisting with meeting room bookings and making tea and coffee, when required.
- Being responsible for general tidiness and housekeeping within the reception area and meeting rooms.
- Errands to shops, bank, post-office and DX.
- Faxing, filing, photocopying, scanning and any other office duties as required.
- Franking mail.
Skills / Attributes:
- A welcoming and professional approach.
- Experience in dealing with clients.
- Excellent telephone manner.
- Excellent communication skills, able to talk to a variety of people politely and confidently face-to-face and over the telephone.
- Experienced in use of Microsoft Office.
- Well-presented with professional attitude.
- Well organised.
- Ability to multi-task.
- Extensive reception experience.
- Ability to remain calm and poised under pressure.
- Experience of working within the legal industry and be able to demonstrate an understanding of the areas of law of the services we offer is preferred, but not essential.
Job Type: Full-time
Pay: £25,000.00-£25,500.00 per year
Work Location: In person
