Job Overview
We are seeking a highly organised and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional clerical and administrative skills, with a strong proficiency in all IT systems including Microsoft Office and Xero. This role requires a detail-oriented individual who can manage multiple tasks efficiently while maintaining a high level of professionalism and confidentiality.
Duties
- Schedule Management: Efficiently handle the daily schedule, communications, and travel arrangements of your Executive member.
- Calendar Management: Keep the manager’s calendar up-to-date, scheduling appointments and reminders.
- Email and Communication Management: Read, monitor, and respond to the manager’s emails, ensuring timely communication.
- Drafting Correspondence: Prepare initial drafts of correspondence on behalf of the manager.
- Delegating tasks effectively to heads of departments
- Meeting Preparation. Organising materials, agendas, and logistics for meetings and presentations.
- Document Management: Maintaining files, records, and confidential documents efficiently.
- Expense Tracking: Monitoring and reconciling expenses, ensuring accuracy and compliance.
- Raising purchase orders
- Managing inputs to CRM system and follow through the CRM process.
- Maintaing a outstanding to-do list for the directors to ensure work is prioritised and finished
Qualifications and Experience
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficient in Office, Monday.com and Xero ; familiarity with other office software is advantageous.
- Strong organisational skills with the ability to prioritise tasks effectively in a fast-paced environment.
- Excellent written and verbal communication skills, demonstrating professionalism at all times.
- Attention to detail with a commitment to delivering high-quality work consistently.
- Ability to maintain confidentiality regarding sensitive information
- Networking: Cultivate connections within and outside the organisation.
- Project Management: Experience in coordinating and managing projects or events, especially those related to executive support or office operations.
- Crisis Management: Ability to handle urgent situations, crises, or sensitive matters with composure and efficiency.
If you are an enthusiastic individual looking to contribute to a dynamic team while developing your career as an Executive Assistant, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Benefits:
- Company pension
- Flexitime
- Free parking
- On-site parking
- Private medical insurance
Work Location: In person
