An opportunity has arisen to join University Hospitals Plymouth NHS Trust, Hotel Services team as a Catering Administrator role supporting the Catering Department at an off-site location in Estover.
We are looking for an enthusiastic and motivated individual who has a passion for customer service and engaging with external suppliers. The successful candidate would be responsible for placing orders, and processing invoices, and use of Microsoft word and excel including producing weekly/monthly reports. There will also be a requirement on occasions to produce
The role will be for 24 hours, Monday to Friday between the hours of 0900hrs to 1500hrs.
Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS at Risk staff throughout Devon who is able to display recent relevant experience as dictated by the Person Specification.
- Providing a friendly, efficient and courteous service is provided to both internal and external customers demonstrating high standards of customer service.
- Establish and maintain appropriate administrative systems to support recording of information in department
- Review and prioritise work within agreed parameters
- Use of Microsoft Office packages – Word, Excel, PowerPoint, Outlook
- Regular communication and liaising with suppliers through e mail and phone calls.
- Placing orders & processing invoices
- Recording minutes of meetings
- Filing & photocopying
- Provide administrative service
- Produce reports as required by operational manager
- Any clerical or administrative duties that may be required
- Data input
- Record keeping
We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care.
The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.
PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY.
If you have any issues with applying online and need additional support including reasonable adjustments with the application process, please contact the recruitment manager for this post who will put you into contact with the recruitment team.
We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case.
We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date.
If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
COMMUNICATIONS & WORKING RELATIONSHIPS
- The post holder will comply with the guidelines on confidentiality and data protection
- Maintain verbal and written communication systems within the department, suppliers, colleagues, and visitors.
- Maintain verbal and written communication systems with all stakeholders.
For further information please see attached job description
