An exciting opportunity has arisen for an enthusiastic and efficient individual to join the dynamic team in the acute and general medicine team as a Admin Co-ordinator within the Division of Medicine at the Bristol Royal Infirmary.
The successful candidate will be a crucial part of the team and will support the acute and general medicine team and managerial leads in delivering a high quality service. You will be responsible for the daily admin support for our Consultants and Nurses.
You will need a flexible, proactive and thorough approach and be able to quickly form and maintain good working relationships with colleagues in different staff groups and at all grades. You should have the ability to think calmly and logically under pressure, have excellent interpersonal and communication skills, and have a positive attitude to maintaining high standards at all times. You will be quick to learn, be able to work as part of a team, and also possess the ability to work unsupervised using your own initiative.
This vacancy is a part-time, 11 hours per week worked over 2 weekdays. If you are enthusiastic, have excellent IT, communication and administration skills and passionate about patient care then we would like to hear from you.
Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations, operating from three main sites at Southmead, Bristol city centre and Weston.
With an annual turnover of 2.6 billion, we are now one of the largest NHS trusts in the United Kingdom.
Chaired by Ingrid Barker and led by Maria Kane as Chief Executive, Bristol NHS Foundation Trust aims to transform the way healthcare is delivered locally with a clear focus on making a difference for what we call our Four Ps:
Better outcomes for our Patients
More opportunities for our People
Fairer more consistent care for our Population
Best Value for Public Purse
Our vision for five years from now:
Patients will wait less time to be diagnosed and treated, and they will have the same high-quality experience and outcomes, regardless of who they are or where they live.
We will meet rising demand by maximising the use of our available resources.
More care will be delivered nearer to patients, in their homes or the community.
Digital technologies will have transformed the way we work and the way we deliver care.
Our people will feel engaged, energised and empowered by their work.
We will be known as a place where people enjoy working, training and building a career.
Our volume of globally renowned research and innovation will have grown significantly.
We will contribute to system financial balance
Administrative Duties:
- The main responsibility of the role is to assist with the administrative responsibilities of the department.
- The post holder is expected to talk on the phone with patients answering their queries they may have with regards to results, appointments or letters they have received.
- Opening and distributing the relevant post of the Consultant and Resident Doctor team to where this needs to go in order to support with prompt service delivery
- Being responsible for organising meetings for the clinical teams, this includes but is not limited to the Consultants, Professional Development Nurses, the Specialty and Assistant Specialty Manager. In order to this it requires booking and monitoring room bookings, ensuring where required catering is booked in a timely manner and assisting with sending invitations to meetings.
- Minute taking for departmental meetings, including but not limited to; General Internal Medicine Team meeting and the General Internal Medicine Governance Meeting. This includes typing the minutes up and ensuring timely distribution of them.
- Proving support with the administrative duties for the General Internal Medicine Consultants
Additional Duties:
- Assist AMU Admin Coordinator and AMU Ward Clerks when required (covering annual leave, sickness etc)
