Governance Administrator - accurate, organised, and comfortable chasing senior people to deadlines
Location: Leicester (hybrid) Job Type: Full-time, permanent Salary From: £[XX,000] per year
The Opportunity
CB1 Medical is building out its governance function and needs a Governance Administrator at the centre of it.
This is the role that keeps the system running: papers out on time, minutes accurate, actions chased to closure, registers current and policies under version control. You will work to our Governance Managers, alongside the Medical Director, the Chief Executive and our clinical leads.
If you are the person who spots the action nobody closed and the policy three months past review, this role is built for you.
About CB1 Medical
CB1 Medical is a CQC-registered specialist clinic prescribing cannabis-based medicines for patients with complex chronic pain and mental health needs. We operate a remote-first consultation model alongside CB1 Pharmacy, our dispensing partner.
Clinical governance is central to how we work: a weekly Clinical Governance Forum, a ratified policy suite and a structured audit programme.
The Role
- Prepare and circulate agendas and papers for the Clinical Governance Forum and other governance meetings
- Take accurate minutes and produce them promptly
- Maintain the action log, with every action owned, dated and chased to closure
- Maintain the governance and assurance calendar, and schedule meetings, audits and reviews
- Maintain the policy suite: version control, review dates and ratification records
- Maintain the risk register, incident log and complaints log under the Governance Managers' direction
- Track training compliance, professional registration checks and appraisal records
- Support clinical audit data collection, Board reporting and CQC inspection preparation
- Act as a first point of contact for governance queries across the business
What We're Looking ForEssential
- Strong administrative experience in a professional, process-driven environment
- Excellent minute-taking and written communication
- Exceptional attention to detail and accuracy
- Confidence chasing outstanding actions from senior colleagues, politely and persistently
- Complete discretion with confidential information
- Good working knowledge of Microsoft Office and comfortable learning new systems quickly
Desirable
- Experience in healthcare, pharmacy or another regulated environment
- Experience supporting a governance, quality, compliance or audit function
- Awareness of the CQC assessment framework
- Experience servicing committees or boards
- Confident use of AI tools, which we use across the business
Working Environment
- Hybrid role based at our Leicester office, with some home working
- Regulated private healthcare environment
- Structured, deadline-driven governance calendar
- Quality and safety-led culture
Why Join CB1 Medical?
- Sit at the centre of a function that reports directly to the Board
- Work in one of the fastest-moving fields in UK healthcare
- A senior team small enough to know personally
- Ongoing training and development, with progression as the function grows
CB1 Medical is an equal opportunity employer. Reasonable adjustments are available at every stage.
Pay: £26,000.00-£35,000.00 per year
Benefits:
- Free parking
- On-site parking
Work Location: Hybrid remote in Leicester (Leicestershire)
