Shaftesbury Town Council is recruiting for an experienced Office Administrator to join its friendly office team.
This is a key administrative role providing support to the Town Clerk across Council and committee meetings and wider Council administration.
Responsibilities
- Preparing agendas and reports for council, committee and working group meetings
- Copying, collating, distributing and publishing meeting papers
- Responding to Councillor queries
- Drafting minutes of meetings
- Maintaining resolutions trackers and monitoring actions arising from decisions
- Recording and tracking planning applications through to the Dorset Council outcome
- Supporting council land and facility administration, including hall hire, allotments, markets, weddings, toilets and cemetery
- Maintaining policy and process records and review trackers
- Maintaining members’ records and supporting election and co-option procedures
- Providing administrative support for council projects
- Assisting with the annual report
- Providing absence cover for essential duties within the office team
- Researching relevant grant funding opportunities
- Writing and administering grant funding applications and tracking their progress and reporting requirements
- Responding to funding opportunities from government and other agencies and preparing potential bids in consultation with the Town Clerk, Councillors and relevant stakeholders
About you
Essential:
- Good general education, including numeracy and literacy
- Experience working in a similar administrative role
- Highly competent administration and minute-taking skills
- Proficiency in Microsoft Office, particularly Word and Excel
- Experience using CRMs and databases
- Excellent verbal and written communication skills
- Accurate record keeping and strong attention to detail
- Excellent IT, planning and organisational skills
- A proactive approach to work and communication
- Ability to manage multiple demands and prioritise workload
- Ability to draft correspondence and reports
- Excellent customer service skills and a professional telephone manner
- Ability to manage processes from start to finish
- A conscientious, courteous, friendly and helpful approach
- Flexibility to work occasional evenings to accommodate council meetings and events
Desirable:
- Experience working in a similar public sector environment
- Experience researching information online
- Report writing experience
- Grant funding application experience
What we offer
- Permanent contract
- Up to 37 hours per week. Standard week is Monday to Friday 8.30am to 5pm with occasional Tuesday evening work.
- FTE £29,542 per annum. £15.31 per hour
- Local government pension scheme
- 23 days annual leave + 2 days during the Christmas period
You will be joining a friendly office team and will play an important role in supporting the work of Shaftesbury Town Council.
Recruitment will close when the position has been filled.
You will be required to fill out an application form to complete your application if you are shortlisted for interview.
Pay: Up to £29,542.00 per year
Benefits:
Ability to commute/relocate:
- Shaftesbury SP7 8LY: reliably commute or plan to relocate before starting work (required)
Experience:
- administration: 1 year (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
