Job Title – QHSE Administrator
Pickerings Lifts is a nationally recognized, privately owned, and independent lift specialist with an impressive 170 years of experience. As a leading name in the sector, we pride ourselves on delivering exceptional service, innovation, and expertise to our clients across the UK. Our dedication to quality and customer satisfaction has solidified our reputation as a trusted partner in the industry.
The purpose of the role is to provide efficient administrative support to the QHSE function, ensuring accurate record keeping, reporting, and compliance with health, safety, environmental and quality standards. The role supports operational teams, maintains systems and documentation, and contributes to continuous improvement by coordinating communication, training, and data analysis across the business.
Main Duties:
- QHSE Administrative Support: Provide comprehensive administrative support to the QHSE department, ensuring effective communication and coordination of activities to meet departmental objectives.
- Incident & Hazard Reporting: Support the QHSE Manager in ensuring all hazards, incidents, and accidents are accurately reported, recorded, and followed up as required.
- Risk Assessments & Method Statements: Assist in the compilation, review, and ongoing maintenance of Risk Assessments and Method Statements, ensuring they remain current and compliant.
- Equipment & Records Management: Maintain accurate records of company test equipment, ensuring inspections and certifications are up to date.
- Data Analysis & Reporting: Analyse QHSE data and support the preparation of reports to monitor performance and identify trends.
- Subcontractor Management: Maintain and update subcontractor records, ensuring all relevant compliance documentation is complete and current.
- Operational Collaboration: Work closely with operational teams across the business to support QHSE initiatives and ensure consistent standards are maintained.
- Correspondence Management: Monitor, manage, and respond to QHSE-related communications in a timely and professional manner.
- Tender & PQQ Support: Complete relevant QHSE sections within Pre-Qualification Questionnaires (PQQs) and tender submissions accurately.
- Training & Communications: Support the administration, tracking, and management of safety training, inductions, and Toolbox Talks.
- System Maintenance & Auditing: Maintain electronic systems, including work lockers, and support internal audits to ensure compliance with QHSE standards.
- New Starter Inductions: Assist with the delivery and administration of QHSE elements of employee inductions.
Person specification:
- QHSE Knowledge: Previous experience within a Health & Safety or QHSE function is desirable.
- IT & Systems Skills: Highly competent in using IT systems, including Microsoft applications and data management tools.
- Organisation & Time Management: Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
- Attention to Detail: Demonstrates accuracy and attention to detail when maintaining records and preparing documentation.
- Communication Skills: Able to communicate clearly and effectively with colleagues across all levels of the business.
- Self-Motivation & Initiative: Capable of working independently, using initiative to resolve issues and complete tasks efficiently.
- Resilience & Adaptability: Remains calm under pressure and able to respond effectively to changing demands.
- Team Collaboration: Works well as part of a team, building strong working relationships across departments.
- Driving & Mobility: Holds a full UK driving licence and is willing to travel when required.
What we offer
- Competitive Salary Package: Competitive pay structure, including bonuses.
- Generous Holiday Entitlement: 25 days of annual leave plus statutory bank holidays to support a healthy work-life balance.
- Contributory Pension Scheme: Secure your financial future with our contributory pension plan.
- Company Sick Pay: Benefit from company-paid sick leave, providing support when you need it most.
- Training and Development: Invest in your career with access to comprehensive training and development programs.
- Additional Perks: Enjoy benefits such as an employee retail discount scheme and an annual flu vaccination, enhancing your overall well-being.
Pickerings Lifts is an Equal Opportunities employer and positively welcomes suitable qualified and experienced applications from individuals irrespective of sex, race, gender, age, national origin, religion, religious belief, sexual orientation, or disablement. We are committed to diversity, equity and inclusion in the workplace.
A copy of our Diversity, Equity & Inclusion Policy is available on request. If you feel that you have the necessary skills to apply for this role, then we look forward to hearing from you.
Recruitment Agencies - We do not engage with recruitment agencies, or agree to work to any terms on any speculative CVs being sent
Job Types: Full-time, Permanent
Benefits:
- Bereavement leave
- Casual dress
- Company events
- Company pension
- Free flu jabs
- Free parking
- On-site parking
- Sick pay
Application question(s):
- Please state your salary expectations
Experience:
- Sales administration: 1 year (required)
Work Location: In person
