JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Building Systems & Project Coordinator
Location: 22 Bishopsgate, London
Reporting to: Smart Buildings, Systems Performance Manager, with additional task management from Senior Project Manager
Service Partner: Fabric Contractor, M&E Contractor, Data Network Contractor and Systems Vendors
What this job involves:
22 Bishopsgate is an iconic architectural statement with intricate, cutting-edge systems that redefined how property is designed, operated, and experienced. As we continue that journey, be part of an exceptional organisation that constantly challenges industry norms and pioneers the future of commercial real estate. This is your opportunity to contribute to something truly extraordinary.
You will support the delivery of our strategic vision and execution of data insight and capital projects governance that keep 22 Bishopsgate at the pinnacle of operational excellence. Drive optimal building system performance through innovative data led decision making reporting whilst supporting transformational capital improvements that enhance our capabilities. Champion initiatives that elevate efficiency, reliability, and sustainability through engineering solutions and change projects.
Support project delivery through detailed programming , procurement to maximise resource effectiveness, and align maintenance and investment strategies with ambitious business objectives. Partner with senior leadership to revolutionise management and programme information and provide information which leads to great decisions. Provide data that supports maintenance services and project management teams as well as the broader 22 Team to underpin exceptional performance that reinforces 22 Bishopsgate's position as London's premier commercial destination.
Ensure every engineering decision and project intervention contributes is supported with data creating an environment where occupiers thrive, systems excel, and our building continues to set new standards for operational brilliance in commercial real estate
What your day to day will look like:
Planning & Execution (Data)
Take the systems innovation strategy and tech plan and work with the Smart Buildings, Systems Performance manager to bring it to reality.
Identify data sources, check their validity and work with the supply chain to unify data into relevant and accurate data insight.
Planning & Execution (Projects)
Support the Project Delivery Manager by developing and maintaining detailed project trackers for the programme, including milestones, dependencies, actions and decision points. Coordinate inputs from service partners and internal stakeholders to keep trackers current and identify blockers early.
Ensure robust governance is in place so project status, decisions, approvals and changes are well documented and aligned to strategic direction.
Budget & Financial Management
Report on project progress, highlighting achievements, upcoming milestones, and potential risks.
Proactively identify and flag programming and cost issues against the established baseline.
Collate and issue detailed information to procure projects and ensure they meet the requirements
Governance
Ensure Data Governance
Maintain and support the project governance frameworks, ensuring all project documentation is correctly managed.
Report on Licence to Alter (LtA) works to ensure occupier fit outs meet building design requirements.
Maintain the suite of Occupier Guides for fitout and construction works, ensuring they remain current and clear and support the brand of 22 Bishopsgate
Statutory Compliance and Health & Safety
Maintain organised and auditable records to demonstrate that all projects are delivered in accordance with the Construction and Design Management Regulations 2015.
Support the Business Manager with the Health and Safety committee by preparing agendas, reports, and minutes and following up on actions
Ensure that ad hoc safety inspections and reports are completed
Stakeholder Management
Take highly technical building performance information and produce easy to read, engaging reports for leadership, clients, and stakeholders.
Act as a key support for the Engineering Team through coordinating the day-to-day delivery of information for internal and external stakeholders
Resource Optimisation & Service Partner Leadership
Regular audits of supplier performance against specifications issued. Ensure supply chain is current and approved
Support the contract governance process by tracking key deliverables and service level agreements.
Innovation & Future Planning
Identify and propose opportunities to enhance reporting through improved data visualisation and automation.
Research and propose new software or tools that could improve the efficiency and effectiveness of the Project Management Office.
Skills & Experience
Required
Good Basic Education.
Experience of Data Analysis or Engineering Principles or Data Networking. Experience coordinating multiple stakeholders/suppliers to deliver agreed actions to time.
Genuine Interest in developing a Career in Technical Services, Projects , Networks, Systems etc
Highly organised and structured in approach to work
Desirable
Experience in a Project Management Office (PMO) or similar project support role.
Experience within commercial real estate or the built environment; comfortable coordinating multiple service partners and internal stakeholders to deliver technical initiatives.
Knowledge of Construction and Design Management (CDM) Regulations 2015.
Experience using data visualisation tools (e.g., Power BI, Tableau).
Familiarity with Computer Aided Facilities Management (CAFM) systems.
Working towards a project management qualification (e.g., PRINCE2, APM).
#LI-JA1
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
