About the Role
We are looking for a detail-oriented and organised Accounts Payable Assistant to join our Finance team. The successful candidate will be responsible for supporting the accounts payable function, ensuring supplier invoices are processed accurately and payments are made on time.
This role is ideal for someone with strong administrative and numerical skills who enjoys working in a fast-paced environment and maintaining positive relationships with suppliers and internal departments.
Key Responsibilities
Invoice Processing
- Receive, review, and process supplier invoices accurately and efficiently.
- Match invoices to purchase orders and delivery notes where applicable.
- Ensure invoices are correctly coded and authorised in line with company procedures.
- Resolve invoice discrepancies and queries with suppliers and internal departments.
Supplier Account Management
- Maintain accurate supplier records and account information.
- Reconcile supplier statements and investigate any outstanding issues.
- Respond promptly to supplier enquiries regarding payments and account balances.
- Build and maintain professional working relationships with suppliers.
Payments
- Assist in preparing weekly and monthly payment runs.
- Ensure supplier payments are processed within agreed payment terms.
- Monitor accounts to identify overdue invoices and resolve issues promptly.
- Support the management of employee expense claims and reimbursements where required.
Financial Administration
- Maintain accurate filing and record-keeping of financial documents.
- Assist with month-end accounts payable procedures.
- Support audits by providing requested documentation and information.
- Ensure compliance with company financial controls and policies.
General Support
- Provide administrative support to the Finance team as required.
- Assist with process improvements to enhance efficiency and accuracy.
- Support other finance functions during periods of absence or increased workload.
Skills and Experience
Essential
- Previous experience in an administrative, finance, or accounts role.
- Strong attention to detail and accuracy.
- Good numerical and analytical skills.
- Excellent organisational and time management abilities.
- Proficient in Microsoft Office, particularly Excel.
- Ability to manage multiple tasks and meet deadlines.
- Strong communication skills, both written and verbal.
Desirable
- Previous accounts payable experience.
- Experience using accounting software such as Sage, Xero, QuickBooks, SAP, Microsoft Dynamics, or similar.
- Knowledge of purchase ledger processes.
- AAT qualification or studying towards a finance-related qualification.
Pay: £28,000.00 per year
Benefits:
- Casual dress
- Free parking
- On-site parking
Work Location: In person
