Job purpose
The purpose of this role is to ensure the CIPP and IPP Education Ltd is a safe working environment to conduct business operations. The role will coordinate health and safety policies, and facilities monitoring and maintenance checks and ensure that all required regulations and conditions are met, providing a safe, compliant physical environment.
Principal accountabilities
· Monitor and maintain Health and Safety compliance in-line with HSE regulations
· Coordinate the application of Health and Safety policies within the CIPP and IPP Education Ltd.
· Report to Health and Safety Executive (HSE) adhering to RIDDOR guidelines in absence of QESH manager and QESH executive.
· Environmental complaint and sustainability actions
· Facilities management liaison to ensure the office environment is safe and operational
· Contractor compliance
· Contract negotiation and budget control
· Supply management
· Administration support
· CRM administration
· Office coordination
· Execute a high-quality customer service for internal and external customers
· General administration duties including but not limited to; admin inbox management, post, photocopying, filing and archiving
· To participate as necessary in other tasks as required
The above are to be carried out within budget constraints and to pre-defined timescales and quality standards.
What drives the role?
The post holder must be able to organise their own workload to meet the required business needs, managing their time for ad hoc support when required.
The post holder will work in line with policies and procedures set by the senior management and will operate within these boundaries. They will also operate within the scope of the accredited Quality Standards – ISO 9001 and ISO14001.
Skills, knowledge and attributes
The post holder will need to be IT literate to a good standard, which should include working knowledge of Microsoft Office packages and ideally CRM systems.
The post holder will need to have excellent organisational and administration skills, sound communication skills and an ability to manage complete organisational projects. They must have good attention to detail and be able to meet deadlines.
The post holder will need to be organised, flexible, willing, proactive and professional.
They will:
- Demonstrate a desire to take the business forward
- Identify problems and find solutions
- Be focussed and self-motivated
- Communicate and engage effectively with all levels with the CIPP
- Manage effectively with stakeholders and suppliers
- Deliver excellent customer service
- Provide high standard of administration
- Be a team player but able to work independently
- Be able to work to tight deadlines
Our Values and Mission Statement
Our values of:
We work together to achieve our goals and objectives to the benefit of the payroll and pensions communities
Clear, open and transparent communication with all. To communicate payroll and pensions knowledge with authority
We trust our colleagues and provide a safe environment for honesty within the working environment
- The continuous pursuit of excellence
We actively seek feedback and, on a continuous basis review our ways of working to ensure that we deliver an excellent service to the payroll and pension communities, and to our colleagues
We will always act ethically, with courtesy and respect, listen to views other than our own and put forward ideas in a positive and constructive manner
and our Mission Statement:
“Supporting and developing payroll and pension professionals through education, membership and recognition”
form part of the fabric of our organisation. The job-holder will ensure they are understood and used in their day-to-day business.
Terms and Conditions:
Salary £25,878 per annum (gross)
Working week 37 hour working week (full-time)
Annual leave 26 days annual leave per annum (plus bank holidays)
Location: Hybrid role (2 days remote / 3 days in Solihull)
Our People Perks
✓ Hybrid working
✓ Pension enrolment from first day of service
✓ Private Medical Insurance and Cash Plan Schemes provided
✓ Option to buy or sell annual leave days
✓ Employee Assistance Programme
✓ Mental Health Hub
✓ Benefits hub, discounts across a broad range of partners
✓ Early Fridays, finish half an hour early every Friday
✓ Close-down over the annual festive period
✓ 1 paid volunteer day per year to give something back to the community
✓ Plus many more
Pay: £25,878.00 per year
Benefits:
- Additional leave
- Bereavement leave
- Company pension
- Discounted or free food
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Financial planning services
- Free flu jabs
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Paid volunteer time
- Private medical insurance
- Referral programme
- Sick pay
- Store discount
- Work from home
Application question(s):
- Are you able to be present at the office in Shirley, West Midlands for at least 3 days per week?
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Shirley (West Midlands, West Midlands Region)
