Duties include providing secretarial support to the Triumvirate management team, as well as wider management support where required. This includes diary management, stakeholder liaison, word processing, system administration, drafting correspondence, reviewing inboxes and servicing regular/ad-hoc meetings (i.e. preparing agenda; taking minutes), updating lists, online resources and maintaining file systems will be required regularly. Candidates should be highly organised and open to new methods of planning, able to cope with a high-pressure workload and also with interruptions.
The post-holder will also require strong HR knowledge (or the ability to develop this) in order to manage SIM’s recruitment and staff exit processes. Great IT skills are a significant advantage, as is familiarity with Microsoft Excel and content management systems (e.g. Sharepoint, Wordpress). It is essential that candidates are comfortable producing reports and analysing basic data, and are willing to develop their knowledge in post.
Other duties will include administrative support of our Patient Advice Liaison Service, supporting all Health and Safety review processes, logging of IT and estates issues and general office admin support of printing, laminating and photocopying.
The ideal candidate will also work closely with the Staff Engagement Advisor to plan and support SIM’s social media output (i.e. Twitter) and managing staff intranet content. Good writing skills, as well as knowledge of social platforms and basic internal communications is advantageous.
They will be able to work independently and require minimal supervision, using their initiative to seek out new ways of working and any development requirements. They will be comfortable suggesting new approaches, drafting new procedures/guides and coaching service staff to ensure Trust policies are followed in full.
