Job Description – Payroll Supervisor (Part-Time, 3 Days Weekly / Negotiable)
Job Summary
In Supporting Care Redbridge Ltd, The Payroll Supervisor is responsible for the overall management and administration of the payroll function, ensuring employees are paid accurately, on time, and in compliance with all relevant legislation, HMRC regulations, company policies, and best practices. The role involves supervising payroll processes, maintaining accurate records, supporting staff, ensuring compliance, and contributing to the efficient operation of the business.
Key Responsibilities :
Payroll Compliance & Regulatory Requirements
- Ensure payroll operations comply with HMRC regulations, pension auto-enrolment requirements, employment legislation, and company policies.
- Maintain accurate payroll records and ensure all statutory deductions are processed correctly, including PAYE, National Insurance, pension contributions, statutory sick pay (SSP), statutory maternity pay (SMP), and other payroll-related payments.
- Keep up to date with changes in payroll legislation and implement required updates and adjustments.
- Ensure payroll data is handled in accordance with GDPR and data protection requirements.
- Conduct regular payroll audits and checks to ensure accuracy and compliance.
- Prepare and submit payroll reports and statutory returns within required deadlines.
Payroll Operations Management
- Oversee the day-to-day payroll function and ensure all payroll activities are completed accurately and within deadlines.
- Process weekly and monthly payrolls, ensuring all employee data, timesheets, overtime, holiday pay, and absence records are accurately recorded.
- Manage payroll queries and resolve discrepancies promptly and professionally.
- Maintain payroll systems and employee records, ensuring data accuracy and confidentiality.
- Liaise with HR, Finance, and management teams regarding payroll-related matters.
- Monitor payroll processes and identify opportunities for efficiency improvements.
Staff Supervision & Team Support
- Supervise payroll administrators or payroll support staff where applicable.
- Provide training, guidance, and ongoing support to payroll team members.
- Conduct regular performance reviews and support professional development.
- Promote a positive working environment that encourages teamwork, accountability, and continuous improvement.
- Manage workload allocation and ensure payroll deadlines are achieved during periods of staff absence or operational challenges.
Financial Controls & Reporting
- Produce payroll reports for management, finance, and external auditors as required.
- Reconcile payroll information and assist with financial reporting activities.
- Monitor payroll costs and support budget planning where required.
- Assist with year-end payroll processes, including P60s, P11Ds, and other statutory reporting obligations.
- Support internal and external audits by providing payroll documentation and evidence.
Employee Support & Service Delivery
- Act as the first point of contact for payroll-related enquiries from employees and managers.
- Resolve payroll issues, complaints, and concerns professionally and confidentially.
- Provide guidance to employees on payslips, deductions, pensions, and payroll policies.
- Ensure a high level of customer service and employee satisfaction regarding payroll services.
- Contribute to continuous improvements in payroll processes and employee experience.
Essential Requirements
- Proven experience in a Payroll Supervisor, Senior Payroll Administrator, or similar payroll management role.
- Strong knowledge of HMRC regulations, PAYE, National Insurance, pensions, and payroll legislation.
- Experience processing payroll using payroll software systems.
- Excellent attention to detail and accuracy.
- Strong organisational, problem-solving, and decision-making skills.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information with discretion and professionalism.
- Proficient in Microsoft Office, particularly Excel.
Desirable Requirements
- CIPP (Chartered Institute of Payroll Professionals) qualification or equivalent payroll qualification.
- Experience supervising or managing payroll teams.
- Experience in payroll auditing and compliance monitoring.
- Knowledge of pension auto-enrolment requirements and payroll reporting.
- Experience working within the health and social care sector or similar environments.
- Experience managing payroll system implementations or improvements.
- Strong analytical skills and financial reporting experience.
- Ability to manage multiple priorities and meet strict deadlines.
Personal Attributes
- Strong leadership and team management abilities.
- Reliable, organised, and highly detail-oriented.
- Ability to work under pressure and maintain accuracy.
- Professional and confidential in dealing with sensitive information.
- Flexible and adaptable to the changing needs of the business.
- Committed to delivering a high-quality payroll service.
Contact: [email protected]
This is not an exhaustive list of duties. The successful candidate will be required to work flexibly and undertake additional responsibilities as necessary to meet the changing needs of the business.
Job Types: Part-time, Permanent
Pay: Up to £15,000.00 per year
Work Location: In person
