Administrator (for Living Paintings Publishing department)
Part-time, 28hrs per week
Salary: £23,133 per annum FTE pro rata part-time
Job overview
Our award-winning national charity based in Kingsclere, Berkshire, is looking for an experienced administrator to support our busy, happy publishing team. You will be someone who loves to do a great job for a fantastic cause whilst also liking to laugh. You will be providing admin support to our busy publishing department as they work to achieve their challenging targets. You will bring to the team drive and enthusiasm as well as excellent IT skills. You will be someone who enjoys keeping things organised and have a great eye for detail. If you enjoy being creative, practical and hands on, and are a great administrator this varied new role could be perfect for you.
Main purpose of job
The main purpose of this job is to provide all round administrative support to the publishing and production teams. This is an exciting and varied position, playing a key part in supporting the charity’s volunteers, book publishing and production room manufacture department.
Main duties
Within the Publishing Department
· Support the Publishing Team with a variety of administrative tasks in the creation and publication of audio tactile picture books and discovery boxes.
· Co-ordinate and communicate with external suppliers as required, as part of the publishing process e.g. with publishers, printers, talent agents and recording studios.
· Co-ordinate and communicate with volunteer contributors involved in book and box projects e.g. volunteer scriptwriters, Visually Impaired (VI) editors, VI proof readers, and volunteer voiceovers.
· Co-ordinate and liaise with new volunteers that express interest in publishing and production roles and support their on-boarding.
· Act as the point of contact for volunteers in the painting studio and production room during afternoon sessions, and when the Production Room Co-ordinator is on leave. This will involve initial training alongside the Production Room Co-ordinator, to gain a good working knowledge of the production room processes and equipment.
Other
· Undertake specific projects that may be additional to the tasks detailed above as agreed with the Chief Executive and/or Publishing Manager.
· Ensure issues, concerns and problems are escalated where appropriate.
· Act as a representative of Living Paintings.
· Run/maintain specific administrative systems relevant to this role, including input to the Living Paintings main database (ACT) and Monday projects management schedule.
The qualifications and/or experience needed:
- GCSE standard in English and Maths essential, and Further Education or equivalent experience.
- A minimum of 3 years relevant work experience.
- Supervisory experience is desirable.
- Excellent IT skills.
· It would be an added bonus if the candidate has experience working in publishing and/or the charitable sector.
The position requires:
- A team player.
- A self-motivated, proactive and reliable person who can work independently.
- A good communicator.
- Confident on the phone talking with stakeholders and suppliers.
- Great organisational skills and can manage own workload and prioritise.
- Someone who has a creative aptitude and an eye for detail.
We expect the person will:
- Have a can do attitude, with a friendly and approachable manner.
- Enjoy dealing confidently with people at all levels and get on well with colleagues and other stakeholders.
- Be able to work on own initiative.
Safeguarding:
Child safeguarding training will be provided. Living Paintings is committed to safeguarding and promoting the welfare of all children, young people and vulnerable adults with whom we work. We expect all of our employees and volunteers to fully share this commitment.
General requirements
- Proof of identity and eligibility to work in the UK
- Able to travel occasionally for work within the UK
- Rarely able to work on evenings and weekends to meet the demands of the job with compensatory time off
- It is preferred that the post holder will hold a full driving licence and have a car available and be insured for work. Living Paintings reimburses all business mileage and travel expenses.
Working Arrangements
· Office based on site at Living Paintings.
· This role is part time, 28 hours per week, and the hours can be worked over 4 or 5 days.
· We offer 25 days annual leave plus bank holidays, rising by 1 day per annum up to 30 days when working on a full time basis and calculated on a pro rata basis for part time.
To Apply for this post please submit your CV and a covering letter
About us
The purpose of our charity is to improve the life chances of children who are blind or visually impaired by providing them with access to the visual images that colour and inform all our lives. To achieve this we create, produce and publish unique audio and tactile that bring the visual world to life for them. Our special books help children learn to read, support students in schools, inspire interests and enable lifelong learning. They are distributed across the UK via our FREE postal library service to more than 5,000 children, young people and adults living with sight loss. www.livingpaintings.org
Pay: £23,133.00 per year
Benefits:
- Company events
- Company pension
- Free parking
- On-site parking
Work Location: In person
