Job Introduction
Recruitment and Onboarding Co-Ordinator ( Fixed Term )
£26,222.50 per annum
Remote with occasional travel
Main areas of overall accountability:
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Organizing and sending onboarding documentation including offer letters, contracts of employment, links to Horizon’s onboarding platform, details about the company and start dates.
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Working in conjunction with Recruiters and operational stakeholders to ensure offered candidates are processed and on boarded in a timely and effective manner.
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Liaise with candidates throughout Onboarding process ensuring all relevant documentation required (DBS, RTW, referencing etc.) is obtained in a timely manner.
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Ensuring that references are requested and chased in a timely manner.
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Managing delays in the onboarding process as appropriate including withdrawals.
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Ensuring that candidates and hiring managers are regularly updated on their onboarding journey.
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Liaising with operational stakeholders to agree a start date as soon as possible.
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Addressing negative references or DBS promptly liaising with the appropriate teams including operations and employee relations.
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Assisting in the drafting of risk assessments where appropriate.
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Respond to any questions or queries from new hires in a timely manner
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Working with IT to ensure that new hire have the necessary technical assistance to set up their hardware and software.
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Ensure that the Safer Recruitment Policy is adhered to.
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Manage and update the Horizon’s Onboarding systems.
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Provide weekly and monthly reports highlighting onboarding data including number of roles in process by division, service and role type and average time to hire.
Documentation
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Contribute to the design and review of recruitment-related policies.
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Draft and review onboarding documentation including reference requests, DBS and reference risk assessments and chaser letters.
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To ensure that only high-quality documentation is sent to candidates.
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Play an active role in creating and updating Horizon’s onboarding toolkit.
Record Keeping and GDPR
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Ensure that all onboarding documentation is saved to individual personnel files using Sage People or any other system as directed.
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Always maintain compliance with Data Protection and GDPR.
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Onboarding to be managed in line with the Safer Recruitment Policy
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Reduce time to hire to under 25 working days
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Reduced drop out rate during onboarding process
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Improve onboarding experience by increasing engagement and training within the onboarding process
Requirements for the role:
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Experience of dealing with a high volume of vacancies
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A track record of efficiency, reducing delays from offer to commencement of employment as far as possible
- A track record of using data and metrics to devise solutions drive actions
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Experience of working in a regulated environment
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A desire to increase employee engagement rates, retention and stability rates
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An excellent communicator – verbal and written with excellent attention to detail
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A true relationship builder
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Resilient
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Approachable
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Calm and compassionate
