Vacancy Name
Business Support Administrator
Employment Type
Permanent
Location Country
United Kingdom
Company Description
Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.
Description
We are seeking an experienced and highly organised Business Support professional to join our team. This role will provide essential administrative and operational support to the accounts team, ensuring the smooth running of non-chargeable activities and internal processes.
Working closely with an Accounts Manager, the successful candidate will play a key role in maintaining efficiency across client communications, internal coordination, and business support functions.
Key Responsibilities
Business & Accounts Support:
Prepare and manage engagement letters
Support the invoicing process and monitor billing schedules
Assist with accounts preparation processes, including coordinating documents for signing
Maintain accurate client records and carry out ongoing data cleansing
Produce ad hoc reports and support basic data analysis
Client & Team Coordination:
Coordinate mailshots and client communications
Organise internal team meetings, including scheduling and preparation
Provide administrative support to the accounts team as required
Assist with ad hoc projects across the business
Operations & Administration:
Manage incoming and outgoing post
Support general office administration and operational tasks
Ensure documentation and internal systems are kept up to date
Reception Cover (Ad Hoc):
Provide occasional reception cover for lunch, holidays, and sickness
Meet and greet visitors and handle incoming calls professionally when required
Key Requirements
Previous experience within an accountancy practice is highly desirable
Experience in an administrative or business support role within a professional services environment
Strong organisational skills with excellent attention to detail
Confident communicator with a professional and personable approach
Ability to manage multiple tasks and prioritise effectively
Proficient in Microsoft Office
Additional Requirements
Friendly, approachable, and professional
Reliable and punctual
Proactive with a “can-do” attitude
Able to work independently and as part of a team
Calm under pressure
Benefits
Benefits
Company Pension Scheme
25 days of annual leave + bank holidays
Additional annual leave days from certain levels of seniority
Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
Business closure over Christmas*
Life Assurance x4 annual salary
Enhanced family leave policies
Enhanced Company Sick Pay
Employee Assistance Programme – 24/7 support, free and confidential
Corporate Discounts Platform
Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:
PMI single or family
Critical Illness Cover
Cash plan
Cycle to work
Eye care
Dental
subject to exceptions and business needs