Manage complex and ever-changing calendars, including pro-actively scheduling meetings and appointments across multiple time zones.
Coordinate and oversee all international travel arrangements for the team, including flights, accommodation, and ground transportation, as well as managing visa applications and any required health documentation or testing. Handling last-minute travel changes and disruptions.
Process expenses, invoices, and purchase orders, and liaise closely with finance teams to support accurate budget tracking and reporting.
Prepare meeting agendas, action items, and necessary data in advance. Assist with creating, formatting and proofreading presentations.
Proactively track and remind executives of critical tasks, deadlines, and deliverables.
Organise logistics for team events, company meetings, and off-sites. Manage catering, room bookings, and guest services.
Other admin: timesheets, expenses, travel, holiday allocation and team approvals.
Available to travel as needed for off-sites and events.
Prior experience of supporting multiple senior stakeholders individuals.
Excellent time management and organisation with the ability to plan, think ahead, be proactive demonstrating keen eye for detail.
Ability to manage multiple priorities under pressure.
Sound interpersonal and communication skills, with the ability to build relationships with the team, other departments and third-party contacts.
Experience of working around a creatively focused organisation.
A good team player who is helpful, curious, resourceful, conscientious.
Proficient IT skills including MS Outlook, Excel and PowerPoint, online databases and website applications.
Strong problem-solving skills and the ability to proactively manage your execs time.
