Fleet Administrator
Location: Widnes
Salary: Up to £30,000 per annum, depending on experience
Working Hours: 8:00am – 4:30pm, Monday to Friday Some flexibility available for a later start and finish
About the Role
Our client, a leading specialist in buildings, structures and infrastructure, is seeking a Fleet Administrator to act as an internal fleet service to the wider business. Following a recent move, the fleet function has seen a significant increase in administrative workload, driven by the scale and complexity of the fleet operation.
This role will support a fleet of approximately 4,000 vehicles, involving a wide range of vehicle types, suppliers, hire arrangements, and operational variables. The successful candidate will play a key role in ensuring the smooth administration, accuracy, and efficiency of fleet-related processes.
Key Responsibilities
· Act as an internal Fleet service to stakeholders
· Provide day-to-day fleet administration support within a high-volume, fast-paced environment
· Administer hire vehicles, including set-up, extensions, changes, and off-hire processes
· Assist the fleet team with the creation of orders and Goods Received Notes (GRNs)
· Support the hiring of vehicles, liaising with suppliers and internal teams
· Manage and process maintenance administration, including repairs, servicing, and associated documentation
· Ensure accurate handling of purchase orders and supplier invoicing
· Maintain fleet records and data integrity within fleet and financial systems
· Use Excel to track costs, vehicles, hire periods, and operational data
· Respond to internal queries and provide timely, professional support
Skills & Experience Required
· Previous fleet administration or related administrative experience (fleet, transport, plant, logistics, or similar)
· A good understanding of vehicle hire processes and fleet operations
· Experience working with purchase orders, GRNs, and invoices
· Strong administrative and organisational skills with excellent attention to detail
· Methodical and structured approach to work, able to manage multiple variables and tasks
· Proficient in Microsoft Excel (e.g. spreadsheets, data tracking, basic formulas)
· Confident liaising with internal stakeholders and external suppliers
Education & Qualifications
· Good standard of education (GCSEs or equivalent as a minimum)
· Additional business, administration, or fleet-related qualifications are desirable but not essential
Personal Attributes
· Detail-oriented and reliable
· Comfortable working in a busy, operational environment
· Able to prioritise workload effectively
· Professional, helpful, and service-focused approach
What We Offer
· Competitive salary up to £30,000
· Flexible working hours to support work-life balance
· Opportunity to work within a large, established UK business
· Exposure to a complex, large-scale fleet operation
· Supportive team environment with opportunities to build fleet expertise
Pay: Up to £30,000.00 per year
Ability to commute/relocate:
- Widnes, Cheshire: reliably commute or plan to relocate before starting work (required)
Work Location: In person
