Job Summary
We are seeking a trustworthy, reliable, and adaptable Office & Project Administrator to support the day-to-day running of our busy roofing and construction business.
This is a varied role that requires someone who is organised, proactive, and able to manage multiple priorities in a fast-paced environment. No two days are the same, and the successful candidate must be comfortable handling a wide range of administrative and project support tasks while maintaining a professional approach with clients, suppliers, and subcontractors.
This is a self-employed position with flexible hours. Workload can vary from week to week, with busier periods throughout the year.
Key Responsibilities
Finance & Invoice Administration
- Processing, tracking, and filing supplier invoices.
- Matching invoices with receipts and supporting records.
- Maintaining accurate invoice and payment records.
- Organising and filing financial documentation.
Project Administration
- Creating and maintaining project files.
- Managing job documentation and records.
- Assisting with general project administration.
- Supporting project manager and director with administrative tasks.
Health & Safety & Compliance
- Preparing RAMS (Risk Assessments and Method Statements) and Construction Phase Plans using our external health and safety portal.
- Monitoring and maintaining accreditation memberships including:
- CHAS
- SafeContractor
- Achilles
- Constructionline
- Tracking training requirements and certification renewals.
- Maintaining compliance records and documentation.
Office Administration
- Managing incoming emails and correspondence.
- Communicating professionally with clients, suppliers, and subcontractors.
- Ordering office supplies and materials.
- Processing receipts and general filing.
- Booking hotels and accommodation for site personnel when required.
- Managing vehicle-related administration, including Transport for London requirements and other ad-hoc vehicle bookings.
- Assisting with general office housekeeping in a small office environment.
Additional Duties
- Supporting the business with ad-hoc administrative tasks as required.
- Attending client meetings when requested.
- Taking ownership of new tasks and responsibilities that arise as the business grows.
- Providing flexible support to ensure business priorities are met.
Person Specification
Essential Skills & Qualities
- Excellent organisational skills and attention to detail.
- Strong administrative experience.
- Ability to prioritise workload and manage multiple tasks simultaneously.
- Professional communication skills, both written and verbal.
- Competent with Microsoft Outlook, Word and Excel.
- Ability to work independently and use initiative.
- Trustworthy, reliable and discreet.
- Adaptable and willing to take on a variety of tasks.
- Comfortable working in a fast-paced environment where priorities may change.
Desirable
- Previous experience within construction, roofing, facilities management or a similar industry.
- Experience with health and safety documentation.
- Knowledge of CHAS, SafeContractor and Achilles accreditation requirements.
- Experience managing project documentation and compliance records.
What We're Looking For
We're looking for someone who genuinely enjoys being the person that keeps things organised and running smoothly. The right candidate will be flexible, dependable, and willing to get involved wherever needed. Whilst the role has core responsibilities, there will be opportunities to assist with other reasonable tasks that support the business and its ongoing growth.
Pay: £14.00-£18.00 per hour
Benefits:
- Casual dress
- Free parking
- On-site parking
Work Location: In person
