To provide high-level administrative and financial support to ensure the smooth and efficient financial operation of the practice. This role is key to securing income, managing expenditure, supporting financial compliance, and assisting in cost-saving initiatives. You will work closely in collaboration with the Accountants who will provide bookkeeping and finance support, the Operations Manager and wider team.
Key Responsibilities:
Income Management:
- Run regular searches and claims via SystmOne and other clinical systems to ensure all income streams are captured and claimed promptly.
- Maintain a debtors ledger to track claims and outstanding payments, maximising revenue, including QOF and enhanced services, insurance reports etc
- Verify all incoming invoices for accuracy before processing.
- Support and contribute to high QOF achievement.
Expenditure & Payments:
- Ensure timely and organised payment of practice expenses to external parties, including locum invoices and supplier bills.
- Maintain a robust system for coordinating payments with the Financial Partner.
- Review and assess practice expenses in collaboration with the Operations Manager to secure value for money and support cost-saving efforts.
Finance support:
- Have an effective and organised system for all financial information related to the practice
- Liaise with the practices Accountants to ensure accurate and timely submission of invoices and expenses for the accountants to upload to Xero. Bookkeeping responsibility sits with the accountants
- Oversee the practices pension responsibilities, ensuring timely returns to HMRC and the NHS Superannuation Scheme.
- Respond to finance related queries from colleagues and external parties
- Ensure confidentiality of practice finances at all times. Ensure financial information is Password protected or locked away and is only accessible by the Operations Manager and the partners.
- Run and oversee the recall system for long term conditions to ensure high QOF achievement.
- Manages specific patient lists that require administrative input from QOF as directed by the operations manager.
- Any other finance related tasks requested to perform.
Strategic & Operational Support:
- Work closely with the Accountants, Operations Manager, and Partners on financial planning related to service changes and practice developments.
- Work with the accountants and partners to review budgets and contribute to cost-efficiency strategies.
- Support income generation through management of 24-hour BP and NHS Health Check recall lists
- Attend PCN meetings if required and keep a detailed log of financial information, cost savings or initiatives that could improve the practices finances.
- Actively seek out changes in the financial landscape and disseminate to the Partnership and Operations Manager.
Student and Trainee Placement Management
Provide students and FY2 doctors with timetables and induction timetables
General Practice support & team work:
Provide emergency, ad-hoc cover for reception/secretarial if required to support the smooth running of the practice. Such as processing fast track referrals and supporting with reception tasks.
Runs reports to manage DNA letters/texts.
Pay: £24,570.00-£27,300.00 per year
Benefits:
- Free flu jabs
- Free parking
- On-site parking
Work Location: In person
